Administrative Secretary - Oduma Solutions Ltd

Job Title: Administrative Secretary

Location: Oduma Solutions Ltd 

 

Job Description:

Are you a highly organized and detail-oriented individual with exceptional administrative skills? We are seeking an Administrative Secretary to join our dynamic team at Oduma Solutions. The successful candidate will provide essential administrative support, ensuring efficient operations and contributing to the overall success of our organization.

 

Responsibilities:

1. Office Management: Maintain an organized and welcoming office environment, managing supplies, equipment, and office space efficiently.
2. Facilities management: Ensure that the internal and external office premises are properly maintained, supervising janitorial and housekeeping staff.
3. Transport management: Managing a fleet of cars and drivers, ensuring that there is a proper structure, the process is well managed and facilitating smooth operations
4. Scheduling and Coordination: Schedule and coordinate meetings, appointments, and travel arrangements for executives and team members.
5. First point of contact for direct inquiries from prospective clients via email, phone calls or walk-ins
6. Support Services: Provide administrative support to various departments as needed, including preparing correspondence, handling confidential information, and assisting with special projects.
7. Event Planning: Assist in organizing company events, meetings, and conferences, ensuring all logistics are handled smoothly.

 

Qualifications: 

1. Bachelor's degree in Administration/ Human Resources or any related field of study (minimum)
2. Proven experience as an administrative assistant or in a similar role.
3. Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint) and other relevant software
4. Strong verbal and written communication skills
5. Strong organizational and time management skills.
6. Ability to maintain confidentiality and handle sensitive information.
7. A positive attitude and a strong work ethic.
8. Attention to detail and problem-solving skills.
9. Ability to work independently and as part of a team.
10. Professional demeanor and strong interpersonal skills.

Benefits:

1. Competitive salary and benefits package.
2. Opportunities for professional development and growth.
3. Positive and collaborative work environment.

Application Process:

Interested candidates should submit their resume and a cover letter detailing their qualifications and experience to recruitment@odumagroup.com by 15th June 2025