Role 2: Administrator

Location: Accra, Ghana

Employment Type: Full-Time

Are you proactive, confident, and skilled in office coordination and executive support? We are looking for a highly organized and presentable individual to join our team as a Personal Assistant and Administrator.

Key Qualities:

1. Well-presented and professional demeanor
2. Confident communicator with strong interpersonal skills
3. Proficient in Microsoft Office tools (Word, Excel, PowerPoint, Outlook)
4. Strong report writing skills and attention to detail
5. Experience in setting up meetings, preparing minutes, and managing calendars
6. Ability to coordinate information flow between managers and top management
7. Strong organizational and multitasking abilities
8. Able to maintain discretion and confidentiality at all times

Preferably female, in line with our commitment to gender diversity in the workplace

Requirements:

1. Bachelor’s degree in Business Administration, Office Management, or related field
2. Minimum 2–3 years’ experience in a similar role
3. Excellent written and verbal communication skills
4. Tech-savvy and resourceful in problem-solving

📧 How to Apply:

Kindly send your CV to info@veloxgroupgh.com

Use the subject line: “Personal Assistant or Administrator with your name.

Deadline: 14th June 2025

Only shortlisted candidates will be contacted.

We’re Hiring: HR Administrator

 📍 Location: Accra (with frequent travel to company sites outside Accra)

 🕒 Employment Type: Full-Time

 📅 Deadline: Two weeks from date of posting

Are you an experienced HR professional looking to grow your career in a dynamic and impactful industry?

A leading service company providing testing and inspection services across the Mineral, Oil & Gas sectors is seeking a driven and detail-oriented HR Administrator to join our team.

This is a fantastic opportunity to work alongside industry professionals, contribute to high-impact projects, and support a growing workforce across multiple locations.

🔧 Key Responsibilities:

Maintain and update employee records and HR databases

Support recruitment, onboarding, and interview scheduling

Prepare monthly payroll across all business lines

Coordinate training, performance reviews, and engagement activities

Ensure compliance with labor laws and HR policies

Draft HR documents including contracts, letters, and reports

Provide administrative support and respond to employee inquiries

🎓 What We’re Looking For:

Bachelor’s degree in HR Management, Business Admin, or related field

5+ years of HR or administrative experience

Strong knowledge of HR practices and Ghanaian labor laws

Excellent organizational and communication skills

Proficiency in Microsoft Office and HRIS systems

🌟 What We Offer:

Competitive salary and benefits

Supportive and inclusive work environment

Career growth and professional development opportunities

Exposure to HR operations in a fast-paced industry

📩 How to Apply:

 Send your CV and cover letter to recruitmentgh@intertek.com with the subject line:

 “HR Administrator Application – [Your Name]”

Let’s build something great together.

JOB TITLE: ADMINISTRATIVE MANAGER

SITUATION IN ORGANISATION: Position reports to Managing Director

JOB DIMENSIONS - OBJECTIVES

The Administrative Manager is responsible for overseeing and executing all administrative

functions within the organization. This role supports the Managing Director in day-to-day

operations and serves as a central hub, ensuring smooth coordination across all departments. As a key point of contact for both internal teams and external partners, the Administrative Manager ensures that all administrative, operational, and logistical aspects of the Chamber run efficiently and professionally

ACTIVITIES

UNDER THE SUPERVISION OF THE MANAGING DIRECTOR

RECEPTION

1. Answer and route incoming phone calls to the appropriate departments.
2. Monitor and respond to emails received via the Chamber’s general inbox acknowledging receipt within 24 hours and providing initial responses in coordination with relevant teams.
3. Welcome and assist visitors, directing them to appropriate staff or departments.
4. Manage incoming and outgoing mail, invitations, and document distribution.

ADMINISTRATION

1. Coordinate the Managing Director agenda
2. Assist the Managing Director in her everyday tasks according to the needs
3. Prepare all needed document for the board of directors once a month
4. Coordinate the use of CCIFG meeting room,
5. Draft letters or any other documents to be sent to partners (institutions, commercial partners in France, Ghana or abroad) and according to the needs of each service
6. Ensure renewal of annual contracts (Rent, Insurance, Subscriptions …)
7. Create and update contact list of service provider (hotels, car rental, coffee, internet…)
8. Coordinate meeting setups and logistics.
9. Draft official correspondence, particularly with service providers (e.g., MTN, Vodafone, Tigo).
10. Manage visa facilitation requests and related documentation.
11. Handle daily operational tasks including document
12. Update and filing of statutory documents (PVs, contracts, audit reports, etc.).
13. Capture and store board and management signatures for internal processing and external documentation.

CCIFG MEMBERSHIP

• Prepare invoices, receipts and letters to members regarding new membership or renewed membership
• Handle members' demands or orient the demand to another person if necessary

EVENT

• Welcome guests upon arrival and verify attendance against the guest list
  Process entrance fees with receipts when required

FINANCIAL ASPECTS

• Track pending invoices (Membership, BSS, Events) and follow-up for payments.
• Prepare payment vouchers and reconcile weekly bank statements.
• Resolve discrepancies with bank statements in collaboration with the bank.
• Handle bulk invoice preparation for MDI renewals and VAT invoicing.
• Liaise with accounting consultants and support monthly closings (Suivi de Compte, Ops Sheet).
• Process cash and cheque withdrawals and deposits.
• Provide administrative support for annual audit processes and board approvals.
• Assist with the signage of required documentation for filings to authorities such as the GRA and Registrar General.

EVENT & TRAINING COORDINATION

• Handle guest registration, fee collection for Chamber events.
• Prepare and issue sponsorship and registration invoices for key events such as the Gala, Beaujolais, and other member engagements.
• Plan and manage training programs: liaise with trainers, coordinate schedules, manage attendance, and track feedback.
• Maintain updated records of all training activities and partnerships.
• Develop and implement strategies to advertise and promote training sessions to maximize participation and visibility.

VENDOR & FACILITY MANAGEMENT

• Lead office revamping and maintenance tasks.
• Source and negotiate with service providers for office needs.
• Manage vendor relationships and ensure timely delivery of services.
• Support office supply procurement and facility organization.

Willingly undertakes any other assignment or duties as may be assigned from time to time

REQUIRED QUALIFICATIONS/ EXPERIENCE

• Bachelor's degree in business administration, Office Management, Accounting, or a related field.
• At least 2-5 years of administrative or office management experience, ideally in a multinational or chamber of commerce environment.
• Strong command of French and English (written and spoken).
• Excellent organizational, communication, and interpersonal skills.
  Proficient in Microsoft Office and general office software.
• High level of integrity, discretion, and professionalism.
• Autonomous, attention to detail, ability to respect deadlines, team player, good interpersonal skills

How To Apply 

Send your CV & Cover Letter in both French & English to:

Maxine REINDORF-PARTEY: maxine.reindorf-partey@ccifranceghana.com

Closing date: Friday, 20th June 2025 23h59

EDUCATIONAL REQUIREMENT:

• HND/Degree in Accounting.
• Part qualification in ICAG, ACCA or CIMA.
• Advanced MS Excel skills (creating spreadsheets and using financial functions).
• Proficiency in Odoom Accounting Software.

WORK EXPERIENCE: - Minimum of 2 - 3 years

RESPONSIBILITIES:

• Review, assess and recommend changes in accounting systems and controls of a business unit.
• Track and reconcile bank statements, inventory and expense accounts.
• Update, verify and inspect accounts receivable and
• create cost Analysis reports (Fixed and  variable costs).
• Process invoices and follow up with clients, suppliers and partners as needed.
• Inspect, test, and assess software and hardware systems for its failure.
• Filing returns of VAT.PAYE,SSNIT and CIT.
• Check all accounting and clients' databases are updated and functioning properly.
• Ensure compliance of regulatory guidelines and generally accepted auditing standards.
• Provide administrative support during budget preparation.

How To Apply 

Send CV, Cover Letter and other necessary credentials to office.derigglets@gmail.com

Deadline: Fri. 20th June 2025

If you’re detail-driven, love numbers, and want to be part of a team that’s reshaping industries across Ghana and beyond, this might be the perfect fit.

Location : Accra , Ghana 

What You’ll Do:

1. Handle accounts payable/receivable and payroll
2. Prepare monthly financial reports and statements
3. Ensure compliance with GRA, SSNIT, and pension requirements
4. Maintain clean and accurate financial records
5. Support budgets, forecasts, and analysis
6. Work closely with Finance & Operations teams
7. Engage with auditors as needed

What You’ll Bring:

1. Degree in Accounting or Finance
2. 2–3 years of accounting experience
3. Knowledge of Excel, Xero, Tally, or QuickBooks
4. Understanding of GRA tax regulations
5. ICA (Ghana) or ACCA Level 2
6. Accuracy, organization, and a can-do attitude

What You’ll Get:

1. Competitive pay & benefits
2. Room to grow professionally
3. team that values your contribution

Interested?

Send your CV to jobs@alloudgroup.com