We’re Hiring: Executive Personal Assistant (Full-Time)

Location: Accra

Industry: Executive Support / Corporate Services / Administration

Start Date: Immediate

Are you highly organized, detail-oriented, and discreet? Ultimate HR Services Ltd. is seeking an experienced Executive Personal Assistant to support a senior executive in a fast-paced corporate environment.

This role requires a polished, proactive professional who can manage complex schedules, handle confidential information, and serve as the right hand to executive leadership.

Key Responsibilities:

Provide high-level administrative and personal support to the Executive, Manage daily schedules, meetings, travel arrangements.

Prepare reports, presentations, and confidential documents with accuracy.

Handle personal tasks and errands as required.

Anticipate the needs of the Executive and ensure seamless day-to-day operations.

Coordinate logistics for events, board meetings, and client engagements.

Requirements:

Minimum of 3–5 years experience as an Executive or Personal Assistant to senior leadership

Excellent written and verbal communication skills.

Exceptional organizational and time management abilities.

High level of discretion, integrity, and professionalism

Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and digital scheduling tools.

Bachelor’s degree in Business Administration, Communications, or a related field.

What We Offer:

Competitive salary and benefits

Exposure to executive decision-making and strategic operations

Professional, respectful, and collaborative work environment

Growth potential within a reputable organization

 To Apply:

 Send your CV and a brief cover letter to info@ultimatehrservices.com

 Use the subject line: Executive PA Application

Position Title: Administrative Associate

Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value.  We work with governments, businesses, and investors to solve the world's most pressing challenges.

We are seeking to recruit an Administrative Associate for an upcoming FCDO-funded projectscheduled to begin in July 2025.  The role involves supporting the programme’s finance, administration, and operations functions, ensuring the smooth and efficient execution of day-to-day activities. The Associate will report to the Finance and Operations Manager under the general oversight responsibility of the Project Team Lead. 

This is a locally hired position and does not include moving expenses or expatriate allowances. Applicants must have the legal right to live and work in Ghana.

Key responsibilities include:

Administrative:

·        Support financial processes, including expense tracking, invoice processing, and maintaining accurate records for audit and reporting purposes.

·        Provide administrative support to ensure the efficient operation of the country programme, including maintaining calendars, scheduling and coordinating meetings, arranging travel, and organizing events.

·        Support the management and upkeep of the office and program database in the SharePoint system, ensuring that critical documents and files are regularly saved and properly organized.

·        Assist with timesheet management for in-country staff, ensuring timesheets are submitted by corporate deadlines and that no suspense hours are recorded.

·        Provide support in the recruitment process, and help track and maintain the leave database, including up-to-date and accurate leave balances.

·        In consultation with the Finance and Operations Manager, assist the project team with the procurement of consultants, vendors, and contractors. This includes conducting market surveys to identify sources of supply, evaluating quotations, negotiating with vendors/service providers, and liaising to ensure timely delivery of goods and services.

·        Support the project team in adhering to company policies, Standard Operating Procedures (SOPs), project processes, and donor regulations when hiring consultants, vendors, and contractors, in coordination with the Finance and Operations Manager.

·        Monitor deliverable due dates and contract expiration dates, and notify Technical Monitors and the HQ team in a timely manner to initiate contract extensions as needed.

·        Asist with procurement processes, travel and logistics coordination, document management, meeting scheduling, and general office administration.

·        Maintain and update individual folders for each procurement. Ensure records are complete and audit-ready, including documentation of selection processes, contracts and modifications, deliverables, invoices, and closeouts for consultants, subcontractors/grantees, and vendors.

·        Submit reviewed and approved deliverables and invoices to the Finance and Operations Manager for payment processing.

·        Perform other related duties and tasks as assigned.·    

Skills and abilities: 

·        Knowledge of donor rules and regulations (FCDO and non-FCDO), 

·        Excellent communication, analytical and organizational skills 

·        Strong operations and analytical skills 

·        Ability to prioritize tasks to address the most critical needs first. 

Requirements: 

·        Minimum of a Bachelor’s degree in administration, economics, accounting, statistics, banking, finance or other related discipline, with 4 years of relevant working experience

·        Experience with the finance and compliance regulations for donor projects is desirable

·        Computer skills: SharePoint, Microsoft Excel, Microsoft Word 

·        Organized, detail-oriented, able to maintain confidentiality, proactive, solution-oriented. 

·        Good oral and written English. 

How to apply: 

Palladium offers competitive compensation. All qualified candidates are strongly encouraged to apply for this position through our online portal. APPLY HERE

About Turaco

It is urgent to find a way to insure those who are not currently insured. Turaco’s mission is to relieve people from the fear of financial shocks. Our vision is to insure a billion people, effectively doubling the global number of insured individuals.

Turaco is a rapidly growing financial services start-up in Africa, introducing a new model for health and risk financing targeted at emerging customers. We provide subscription-based insurance for the mass market, bundled with everyday transactions that people are already engaging in. We collaborate with business partners to deliver affordable insurance products that truly enhance people’s lives. At Turaco, we prioritise simplicity, communication, and transparency while striving to transform how insurance operates. We are in the claims paying business. 

Turaco values diversity and inclusion in the workplace. We’re building a team where our differences enhance and strengthen us. We strictly prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.

Since launching in February 2019, Turaco has attracted a cumulative total of 3 million end users. We are experiencing rapid growth and are looking for team members who can evolve alongside us. To learn more, visit www.turaco.insure.

About the role

Turaco is looking for a highly organized and results-driven Customer Operations Lead to join our dynamic Ghana team. 

In this role, you will lead and support a team of Customer Operations Associates, they deliver on targets and an excellent customer experience. You will be responsible for optimizing day-to-day operations, managing team performance (targets), and making improvements to existing processes that result in faster and high quality service to our Customers. 

An ideal candidate has previously been a team leader, likely at an insurance company looking after teams that have handled customer queries and processed insurance claims 

Key Roles & Responsibilities:

• Lead and manage a team of Customer Operations Associates, ensuring clear expectations, balanced task distribution, and accountability for outcomes.
• Instil a strong culture of punctuality, ensuring that work schedules, login times, and task completions are consistently adhered to across the team.
• Monitor daily performance and take real-time corrective action to maintain momentum and productivity.
• Ensure equal and fair workload allocation among associates to drive consistency and avoid burnout or performance disparities.
• Develop, communicate, and implement effective performance management methods to continuously assess and enhance individual and team outputs.
• Conduct one-on-one performance reviews, coaching sessions, and structured development plans to address performance gaps and reward excellence.
• Recruit, onboard, and train new Customer Operations Associates to ensure strong alignment with company values and performance standards.
• Prepare and present accurate and timely weekly and monthly performance reports.
• Resolve customer and team escalations promptly and professionally.
• Conduct monthly CSAT surveys and lead initiatives to improve the overall customer experience.
• Work closely with the Quality & Training Supervisor to identify skills gaps, design training content, and drive quality assurance improvements.
• Supervise multiple contact channels (e.g., phone, WhatsApp, email, etc) and ensure effective and timely communication across all platforms.
• Contribute to the development and refinement of customer scripts, service processes, and escalation protocols.

Key Qualifications

• Live Turaco’s values – Push boundaries, Work with excellence, and Profound respect for the individual
• 4 to 5 years of experience with at least 2 years in a supervisory or team leadership role.
• Previous experience in Customer Service, Claims processing, and/or working within the insurance sector is highly desirable.
• Strong track record of managing customer-facing teams in fast-paced, high-volume environments.
• Demonstrated ability to monitor and improve performance using KPIs, performance dashboards, and customer satisfaction metrics.
• Familiarity with customer service tools, contact center platforms, CRMs, and performance tracking dashboards.
• Detail-oriented, self-motivated, and proactive, with a strong sense of ownership and initiative.
• Ability to work autonomously and take initiative; demonstrate self-motivation and energy, work well under pressure, and meet tight deadlines. 
• Willingness to work as a team member with people across geographies and cultures.

Our Company Culture

At Turaco, our values shape our culture. They are: 1) Pushing boundaries, 2) Working with excellence, and 3) Profound respect for the individual. If you resonate with these values, we invite you to join us!

Total Compensation & Benefits

Turaco provides a competitive salary that matches your experience. Additionally, we offer a range of benefits, including stock options and healthcare, all within a supportive company culture where you can thrive and build strong relationships.

How To Apply 

Interested and qualified candidates should apply: Click Here 

To provide high-level administrative and operational support to the Director.

What You'll Do:

1. Manage and coordinate the Director's calendar, appointments, and travel arrangements.
2. Schedule and prepare materials for internal and external meetings.
3. Handle incoming and outgoing communication on behalf of the Director.
4. Track deadlines, tasks, and follow-ups to ensure timely execution.
5. Assist in preparing presentations, reports, and other documentation.
6. Organize domestic and international travel itineraries including bookings, accommodations, and transport.

• Bachelor's Degree in Business Administration, Management, or related field.
• Minimum of 3-5 years' experience as an Executive Assistant or in a similar senior administrative role for a Director.
  

How To Apply 

Send Your CV to:
recruitment.melc@gmail.com

We are looking for a detail-oriented and dependable Accounts Officer to join our team in Laterbiokoshie. The ideal candidate should have a solid background in bookkeeping and bank reconciliation, and be ready to contribute to a small but dynamic finance team.

Key Responsibilities:

1. Handle daily bookkeeping and financial entries
2. Prepare and reconcile bank statements
3. Assist with monthly financial reports
4. Maintain accurate financial records
5. Support audits and other accounting duties as assigned

Requirements:

1. 1 to 2 years of relevant work experience
2. Strong knowledge of bookkeeping and reconciliation
3. Proficiency in accounting software is an advantage
4. Good attention to detail and organizational skills

How To Apply 

If you meet the above criteria and are interested in joining a growth-focused organization, kindly send your CV to b.owusu@capitalgroupghana.com.

Location: Accra, Ghana

Company: The Honeysuckle Pub & Restaurant

Application Deadline: Monday 14th July 2025

The Honeysuckle, one of Ghana’s leading pub and restaurant brands, is looking for a meticulous and experienced Account Officer to join our team.

This role is ideal for someone with strong profit and loss analysis skills, excellent attention to financial data, and a solid grasp of inventory controls within the hospitality industry.

Key Responsibilities:

1. Prepare and analyze monthly profit and loss statements, ensuring accurate cost and revenue reporting across all branches.
2. Maintain and reconcile inventory data in collaboration with storekeepers and branch managers.
3. Monitor food and beverage costing, wastage, and usage trends to ensure profitability.
4. Track and record daily sales, purchases, and expenses across multiple outlets.
5. Support stock counts, verify variances, and flag irregularities for investigation.
6. Ensure all accounting records are complete, timely, and in line with internal controls.
7. Assist in budgeting, forecasting, and audit preparations.
8. Collaborate with the finance team to streamline systems and improve reporting accuracy.

Requirements:

1. A Bachelor’s Degree in Accounting, Finance, or a related field.
2. A minimum of 3 years’ experience in a similar role, preferably in the hospitality or retail industry.
3. Strong understanding of profit and loss accounting, inventory tracking, and cost control.
4. Proficiency in Microsoft Excel and accounting software (QuickBooks, Sage, etc.).
5. High level of accuracy, integrity, and attention to detail.
6. Excellent organizational and communication skills.
7. Ability to work under pressure and meet deadlines.

What We Offer:

1. A dynamic and supportive team culture
2. Competitive salary and benefits

To Apply:

Email your CV and cover letter to hrathoneysucklegroup@gmail.com with the subject line:

“Application – Account Officer (Honeysuckle)"

Introduction

AngloGold Ashanti Iduapriem Community Trust Fund was established in 2012 and has been supporting development initiatives of communities within AngloGold Ashanti Iduapriem Mine catchment area in Tarkwa Nsuaem and Prestea Huni-Valley Municipalities. The Trust Fund is inviting applications for the role of Administrative & Contract Officer to augment its current secretariat staff strength. The successful candidate will report directly to the Programme Manager.

Job Summary

The Administrative & Contract Officer is responsible for providing comprehensive administrative support and overseeing the preparation, review, and management of contracts. This role ensures that the organization’s operations run smoothly and that all contractual agreements comply with legal, regulatory, and strategic objectives of the Trust Fund.

Job Responsibilities

The Administrative & Contract Officer will be responsible for the following.

• Manage the day-to-day administrative functions of the Secretariat.

• Support the planning, award, and administration of contracts.

• Responsible for organizing meetings, handling correspondence, maintaining records, and preparing reports to ensure smooth secretariat operations.

• Support project planning, resource mobilization, proposal development, and the monitoring and evaluation of development projects.

• Assist in contract management by maintaining supplier and contractor database, ensuring compliance with contract procedures, and safeguarding contract documentation.

• Assist in Stakeholder engagement and management of the host communities, traditional authorities,

local government and all other identifiable development partners in the various Municipal Assemblies within the mine operations.

• Prepare monthly, quarterly and annual programme progress reports for secretariat.

Person Specifications

• A bachelor’s degree in business administration, management, procurement, social sciences, or a related field.

• A minimum of two (2) years of relevant experience in a similar role preferably in a CSO/NGO or mining environment.

• Strong written and verbal communication skills.

• Strong interpersonal skills and the ability to work with diverse stakeholders, including traditional leaders, government officials, and local communities.

• A valid Ghanaian driver’s license and proficiency in driving light vehicles.

Mode of Application:

Please note that applications should be submitted via email IduapriemTrustFund@aga.gold

OR

Thro’

The Trust Fund Secretariat

AngloGold Ashanti (Iduapriem) Limited

Sustainability Department

P. O. Box TK283

Tarkwa

before close of business on Friday, 25 July 2025 and applicants not contacted within 21 days of applying,

should consider their application unsuccessful.

DELIN CONSULT LTD is a multidisciplinary engineering and management consulting firm headquartered in Accra, Ghana. The firm provides a wide range of professional services including infrastructure design, project management, technical advisory, institutional strengthening, and strategic consulting for both public and private sector clients across Ghana and the West African sub-region.

As the first point of contact for the company, the Front Desk Officer plays a vital role in representing DELIN CONSULT LTD's professional image and ensuring seamless communication and coordination within the office environment.

Job Purpose:

The Front Desk Officer is responsible for managing the reception area and acting as the initial point of contact for visitors, clients, vendors, and internal staff. The role involves handling front office operations including telephone management, visitor coordination, administrative support, and ensuring a professional and welcoming environment for all stakeholders.

KEY RESPONSIBILITIES:

Reception & Client Interaction

• Serve as the first point of contact for all visitors and clients, providing courteous and professional reception.
• Manage the front desk and reception area to ensure it is neat, organized, and presentable at all times.
• Greet and log visitors, confirm appointments, and direct them appropriately.
• Handle incoming telephone calls, emails, and general inquiries, ensuring timely and accurate responses or redirection to the appropriate departments.
• Maintain a visitor register and ensure security procedures for guest check-ins are strictly followed.

Administrative Support

• Manage incoming and outgoing correspondence (letters, parcels, documents), and distribute to relevant personnel.
• Support administrative functions including filing, photocopying, scanning, and record keeping.
• Assist in scheduling internal meetings, preparing meeting rooms, and arranging refreshments where required.
• Support procurement and logistics tasks such as receiving office supplies and tracking inventory levels of front desk materials.

Office Coordination

• Monitor front office supplies and equipment and initiate reorders as necessary.
• Coordinate courier services and ensure timely dispatch and delivery of documents and packages.
• Provide assistance with document collation, binding, or packaging for reports, proposals, or client submissions.
• Ensure prompt reporting of maintenance issues or disruptions affecting the reception area or office environment.

Communication & Professional Image

• Maintain a courteous and professional tone in all communications with external parties and staff.

• Uphold confidentiality and discretion in handling client, partner, or project-related information.
• Promote the company's brand image by ensuring a high standard of client service and office decorum.
• Support event logistics, training sessions, and project executive held at the company's premises as required.

QUALIFICATIONS & EXPERIENCE:

• HND or Bachelor's Degree in Business Administration, Secretarial Studies, Office Management, or related discipline.
• A minimum of 2 - 4 years proven experience in a front desk, receptionist, or customer-facing administrative role, preferably in a corporate or consulting environment.
• Familiarity with professional office protocols, especially in engineering, construction, or consulting firms, will be an added advantage.
• Affable personality and courteous.

Required Skills & Competencies:

• Excellent interpersonal and communication skills (verbal and written).
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to handle confidential information with integrity and discretion.
• Professional appearance and conduct.
• A calm and proactive attitude, with strong attention to detail and time management.
• Knowledge of basic administrative and clerical procedures.

Working Conditions:

• Full-time, on-site role based at DELIN CONSULT LTD's Head Office in Accra.
• Office hours: Monday to Friday, 8:00 a.m. - 5:00 p.m., with occasional extended hours during high-level meetings or project deadlines.

HOW TO APPLY: Email CVs and Application Letter to careers.delin@gmail.com. Deadline is 31st July 2025.