Location: The role shall be located at the PETROSOL Talent Academy at our Spintex office Some

 Responsibilities:

1. Shall lead by modelling the company's values of Service, Empathy, Leadership, Professionalism, Integrity and Sustainability and acting as an exemplary brand ambassador so as to inspire others, and to live the values and hold team members to such values.
2. Shall collaborate with department heads and supervisors to gather insights from performance appraisal forms, feedback systems, and workforce data to determine training needs, and ensuring they are aligned with evolving business strategies.
3. Shall conduct skills gap analyses and pre-training assessments to identify employee development needs across all levels.
4. Shall assist the HR Manager to work with department heads in identifying workforce needs and talent gaps and to execute a time-sensitive recruitment campaign that ensures we hill asthe fif eagerin implementing and managing a Graduate Talent Programme (GTP) called "PETROSOL Hires for Future" or "The Next Energy Talent" to attract top talent into all aspects of the business (Retail, Finance, CBU, Audit, Logistics, etc.) so as to support the execution of the company's ambitious growth plan.
5. Shall implement the company's approved Performance Management System called "Partners for Sustainable Growth" (PSG), ensuring it aligns performance objectives with strategy and is cascaded from the corporate, through department unit to the individual levels
6.  Shall assist the HHR Manager in working with Senior Leadership to implement all change management initiatives, covering identifying need for change through execution, reporting to evaluation.
7. Shall support the HR Manager in troubleshooting HR challenges within each function and generate quarterly people insights with recommended actions, to be shared with HODs, on maximizing talent effectiveness and improving business results.

Key Competency Requirement:

• At least a Bachelor's degree
• A Professional Certification in Human Resources (PHRi/SPHRi, SHRM-CP, CIPD OR CIHRM, etc) or a Master's degree is an added advantage.
• At least four (4) years' experience in an HR Operations or HR

Generalist role.

• At least one (1) year experience working as a service attendant or station supervisor in the oil and gas downstream industry is an added advantage.
• Proven record of leadership, critical thinking and team playing skills that delivers excellent results.
• Very good knowledge of the general business environment.
• Excellent knowledge of HR Management, especially at a strategic level.
• Strong analytical and problem-solving ability
• Ability to work as part of a team and handle changes in the work environment and operational requirement

Total Compensation: Attractive and Competitive

How To Apply 

Kindly submit an updated CV and application letter to recruitment@petrosol.com.gh. Only successful applicants would be contacted.

Deadline: 6th June, 2025

Junior Bookkeeper

Permanent employee, Full-time · Dzorwulu

DUTIES

• Record financial transactions using QuickBooks Online, Xero, and other accounting software and applications
• Reconcile bank and credit card accounts
• Process accounts payable and receivable entries
• Assist with monthly client reporting and year-end preparation
• Maintain and organize digital financial records and receipts
• Support senior accountants with bookkeeping clean-ups and file reviews
• Communicate with clients to gather missing documentation or clarify details.

EDUCATIONAL QUALIFICATION

• A Diploma/Degree in Accounting or any related field .

OTHER COMPETENCIES

• Familiarity with QuickBooks Online, Xero, and Excel (or a willingness to learn quickly).
• Strong attention to detail and numerical accuracy.
• Good written and verbal communication skills.
• Comfortable working independently with remote supervision.
• Organized and proactive with deadlines and task follow-up.
• Willingness to learn and adapt in a team-oriented environment.

EXPERIENCE

• 0 to 1 year of experience in bookkeeping or general accounting.

TOOLS AND EQUIPMENT HANDLED

Laptop,Desktop Monitor,Headset and Webcam.

WORK ENVIRONMENT

Office

Apply for this job

ABOUT US

Appoynt is a UK-based outsourcing company with a sub-office in Ghana. We specialize in recruiting remote employees in Ghana to support clients in the UK, US, and Canada.

At Appoynt, we partner with our clients to provide virtual support services to help accelerate their growth. Our philosophy is to create a community where you can grow personally and professionally in a comfortable and entertaining atmosphere.

The Head of Administration is a strategic leadership role responsible for managing HACSA Foundation’s financial, administrative, and operational systems. The role combines financial oversight, office management, human resource administration, compliance, and strategic planning to ensure the efficient functioning of the organization. The incumbent will lead and support fundraising, budgeting, project expenditure monitoring, financial reporting, procurement, HR, and office administration functions.

This position is ideal for a results-oriented professional with proven experience in nonprofit operations, financial and HR management, and a passion for African culture and social development.

Tasks & Responsibilities

Office and Human Resource Management

1. Office Management

• Oversee day-to-day office operations and ensure an efficient and secure working environment.
• Manage office supplies, equipment, IT support, and facility maintenance.
• Develop and enforce administrative SOPs and ensure adherence to procurement protocols.

2. Human Resource Administration

• Maintain accurate and confidential employee records, including contracts, timesheets, and leave schedules.
• Support recruitment processes including job postings, interviews, onboarding, and exits.
• Coordinate staff performance reviews and provide HR support on employee relations and welfare.
• Ensure adherence to Ghana Labour Law and HACSA HR policies and procedures.
• Plan and implement staff capacity-building and professional development activities.

Financial Management:

1.Regulatory Compliance:

• Liaise with external auditors to ensure accuracy and compliance of Company’s accounts.
• Prepare and submit the Company’s Annual Return forms to the Registrar General Department.
• Maintain and regularize the Company’s records and certifications with the Ghana Revenue Authority.
• Ensure annual renewal of the Company’s certificates and licenses.
• Ensure compliance with government regulations and the Company’s policies.

2.Reporting and Budgeting:

• Prepare monthly interim operational reports to support management decision-making.
• Participate in project-related budgeting exercises and prepare specific budgets for all activities.
• Support the preparation of financial reports for donor funding and ensure timely submission.
• Contribute to the improvement of organizational financial planning tools and templates.

3.Payments and Payroll:

• Ensure accurate and timely payment of invoices.
• Organize and ensure timely implementation of monthly payroll.
• Prepare all bank transfer request letters for payments.
• Ensure accurate payment of consultants’ fees and intern allowances.
• Ensure compliance with statutory deductions (e.g., SSNIT, PAYE) and remit them on time.

4.Financial Operations:

• Manage daily finance and accounting operations and perform monthly bank reconciliations.
• Develop and maintain effective internal accounting systems and policies.
• Ensure the accuracy of all receipts issued to donors.
• Oversee financial systems, including cash flow management and bank reconciliations.
• Support logistical arrangements for meetings, workshops, and events from a financial and operational standpoint.

Administrative Management

1.Liaison and Coordination:

• Act as the primary liaison and coordinate financial, operational audits, and compliance reviews conducted by GRA, SSNIT, and both internal and external auditors.
• Maintain professional relations with the Ghana Revenue Authorities and stay updated on financial regulations, including tax liabilities for individuals and the organization.
• Regularly check the office post office box.

2.Grant Management and Fundraising:

• Support the preparation of grant budgets, ensuring alignment with proposal narratives and donor requirements.
• Track grant disbursements, expenditures, and reporting deadlines to ensure timely compliance and reporting.
• Assist in grant management and ensure compliance with donor requirements.
• Maintain a grant tracking system to monitor financial and administrative obligations across multiple projects.
• Support fundraising events by managing financial logistics (e.g., ticketing, vendor payments, sponsorship invoicing).
• Assist in organizing fundraising strategies and campaigns, ensuring proper financial management and accountability.

3.Financial Planning:

• Participate in the development and periodic review of the organization’s strategic financial and operational plans.
• Provide financial analysis and forecasting to support strategic decision-making by leadership.
• Monitor cash flow and advise leadership on liquidity or spending adjustments.

4.Other Duties:

• Coordinate with program staff to ensure alignment of financial and administrative processes with program goals.
• Perform any other related tasks assigned by management.

Competencies & Skills

• Excellent organizational, analytical, and time-management skills with the ability to prioritize multiple tasks effectively.
• Strong attention to detail and accuracy in both administrative and financial documentation.
• Strong interpersonal and communication skills with the ability to manage relationships across all levels.
• High ethical standards, confidentiality and discretion in handling sensitive financial and personnel information.
• Strategic thinker with a proactive approach to problem-solving and decision-making.
• Sound understanding of Ghana’s Labour Law, procurement regulations, and donor compliance requirements.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Passion for African heritage, culture, and social impact, with a commitment to promoting diversity, equity, and inclusion.
• Understanding of ethical fundraising practices and compliance with relevant laws and regulations.
• Consistently approaches work with energy, a positive attitude, and the ability to work professionally under pressure.
• Ability to supervise and mentor finance and administrative support staff.

Experience & Language Requirements

• 5-8 years of progressive experience in finance, administration and human resource management, preferably in a leadership role within a non-profit, international NGO or donor-funded development environment.
• Strong experience in managing end-to-end financial operations, donor reporting, compliance, and grants management, including familiarity with multi-currency budgeting and audit processes.
• Demonstrated ability to lead and coordinate administrative systems, office management, and HR functions, including recruitment, staff welfare, and performance management.
• Accounting experience, preferably with nonprofit NFO and government-funded development projects.
• Demonstrable proficiency with Google Workspace, Microsoft Word, Excel, PowerPoint, Access and accounting software like Quickbooks.
• Fluent in English, any other language is an asset.

Education

Bachelors and/or Master’s degree in Business Administration, Finance, Accounting, Management or related field. Professional certification in ACCA, CIMA or equivalent is a strong advantage and preferred.