The Head of Administration is a strategic leadership role responsible for managing HACSA Foundation’s financial, administrative, and operational systems. The role combines financial oversight, office management, human resource administration, compliance, and strategic planning to ensure the efficient functioning of the organization. The incumbent will lead and support fundraising, budgeting, project expenditure monitoring, financial reporting, procurement, HR, and office administration functions.

This position is ideal for a results-oriented professional with proven experience in nonprofit operations, financial and HR management, and a passion for African culture and social development.

Tasks & Responsibilities

Office and Human Resource Management

1. Office Management

• Oversee day-to-day office operations and ensure an efficient and secure working environment.
• Manage office supplies, equipment, IT support, and facility maintenance.
• Develop and enforce administrative SOPs and ensure adherence to procurement protocols.

2. Human Resource Administration

• Maintain accurate and confidential employee records, including contracts, timesheets, and leave schedules.
• Support recruitment processes including job postings, interviews, onboarding, and exits.
• Coordinate staff performance reviews and provide HR support on employee relations and welfare.
• Ensure adherence to Ghana Labour Law and HACSA HR policies and procedures.
• Plan and implement staff capacity-building and professional development activities.

Financial Management:

1.Regulatory Compliance:

• Liaise with external auditors to ensure accuracy and compliance of Company’s accounts.
• Prepare and submit the Company’s Annual Return forms to the Registrar General Department.
• Maintain and regularize the Company’s records and certifications with the Ghana Revenue Authority.
• Ensure annual renewal of the Company’s certificates and licenses.
• Ensure compliance with government regulations and the Company’s policies.

2.Reporting and Budgeting:

• Prepare monthly interim operational reports to support management decision-making.
• Participate in project-related budgeting exercises and prepare specific budgets for all activities.
• Support the preparation of financial reports for donor funding and ensure timely submission.
• Contribute to the improvement of organizational financial planning tools and templates.

3.Payments and Payroll:

• Ensure accurate and timely payment of invoices.
• Organize and ensure timely implementation of monthly payroll.
• Prepare all bank transfer request letters for payments.
• Ensure accurate payment of consultants’ fees and intern allowances.
• Ensure compliance with statutory deductions (e.g., SSNIT, PAYE) and remit them on time.

4.Financial Operations:

• Manage daily finance and accounting operations and perform monthly bank reconciliations.
• Develop and maintain effective internal accounting systems and policies.
• Ensure the accuracy of all receipts issued to donors.
• Oversee financial systems, including cash flow management and bank reconciliations.
• Support logistical arrangements for meetings, workshops, and events from a financial and operational standpoint.

Administrative Management

1.Liaison and Coordination:

• Act as the primary liaison and coordinate financial, operational audits, and compliance reviews conducted by GRA, SSNIT, and both internal and external auditors.
• Maintain professional relations with the Ghana Revenue Authorities and stay updated on financial regulations, including tax liabilities for individuals and the organization.
• Regularly check the office post office box.

2.Grant Management and Fundraising:

• Support the preparation of grant budgets, ensuring alignment with proposal narratives and donor requirements.
• Track grant disbursements, expenditures, and reporting deadlines to ensure timely compliance and reporting.
• Assist in grant management and ensure compliance with donor requirements.
• Maintain a grant tracking system to monitor financial and administrative obligations across multiple projects.
• Support fundraising events by managing financial logistics (e.g., ticketing, vendor payments, sponsorship invoicing).
• Assist in organizing fundraising strategies and campaigns, ensuring proper financial management and accountability.

3.Financial Planning:

• Participate in the development and periodic review of the organization’s strategic financial and operational plans.
• Provide financial analysis and forecasting to support strategic decision-making by leadership.
• Monitor cash flow and advise leadership on liquidity or spending adjustments.

4.Other Duties:

• Coordinate with program staff to ensure alignment of financial and administrative processes with program goals.
• Perform any other related tasks assigned by management.

Competencies & Skills

• Excellent organizational, analytical, and time-management skills with the ability to prioritize multiple tasks effectively.
• Strong attention to detail and accuracy in both administrative and financial documentation.
• Strong interpersonal and communication skills with the ability to manage relationships across all levels.
• High ethical standards, confidentiality and discretion in handling sensitive financial and personnel information.
• Strategic thinker with a proactive approach to problem-solving and decision-making.
• Sound understanding of Ghana’s Labour Law, procurement regulations, and donor compliance requirements.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Passion for African heritage, culture, and social impact, with a commitment to promoting diversity, equity, and inclusion.
• Understanding of ethical fundraising practices and compliance with relevant laws and regulations.
• Consistently approaches work with energy, a positive attitude, and the ability to work professionally under pressure.
• Ability to supervise and mentor finance and administrative support staff.

Experience & Language Requirements

• 5-8 years of progressive experience in finance, administration and human resource management, preferably in a leadership role within a non-profit, international NGO or donor-funded development environment.
• Strong experience in managing end-to-end financial operations, donor reporting, compliance, and grants management, including familiarity with multi-currency budgeting and audit processes.
• Demonstrated ability to lead and coordinate administrative systems, office management, and HR functions, including recruitment, staff welfare, and performance management.
• Accounting experience, preferably with nonprofit NFO and government-funded development projects.
• Demonstrable proficiency with Google Workspace, Microsoft Word, Excel, PowerPoint, Access and accounting software like Quickbooks.
• Fluent in English, any other language is an asset.

Education

Bachelors and/or Master’s degree in Business Administration, Finance, Accounting, Management or related field. Professional certification in ACCA, CIMA or equivalent is a strong advantage and preferred.

The Senior Finance Manager will report directly to the Financial Controller and supervise two Assistant Finance Managers.

This role is pivotal in ensuring effective financial management, compliance, and operational efficiency. The Senior Finance

Manager will oversee financial reporting, budget management, and process improvement initiatives while serving as a key liaison between the finance department and other stakeholders.

Key Responsibilities

Minimum Qualifications & Experience

1. Bachelor's degree in Accounting, Finance, or a related field.
2. Supervise and provide guidance to the Assistant Finance Managers responsible for accounts payable, revenue, and financial reporting.
3. Professional certification (e.g., CA, ACCA, CPA, CIA) is required.
4. Oversee the preparation of accurate and timely financial reports, ensuring compliance with IFRS and other relevant standards.
5. Minimum of 5 years of finance experience, with at least 3 years in a supervisory or managerial role.
6. Monitor actual performance against budget and report variances with detailed explanations and recommendations.
7. Strong knowledge of IFRS, Ghanaian regulatory requirements, and aviation industry financial practices.
8. Maintain and strengthen internal controls to safeguard company assets and ensure accurate financial reporting.

Skills

1. Identify opportunities to streamline financial processes and improve operational efficiency.
2. Proficiency in financial analysis, budgeting, and forecasting.
3. Work closely with other departments to provide financial guidance and support for strategic initiatives.
4. Strong leadership and interpersonal skills.
5. Proficiency in financial management software and ERP
6. Mentor and develop the Assistant Finance Managers to enhance their skills and performance.

Requirements

• Strategic thinking and problem-solving abilities.
• High attention to detail and accuracy.
• Strong organizational and time-management skills.
• Collaborative leadership style with the ability to inspire and motivate teams.

Apply Now!

SEND US YOUR CV:

admin@flypassionair.com

Closing Date: 04 June 2025

(Location: Sunyani and Takoradi)

PassionAir is seeking a dedicated and customer-focused individual to join our team as a Ticketing and Reservations Officer. If you have a passion for delivering exceptional service, a background in ticketing and reservations, and strong communication skills, we'd love to hear from you. Join us in ensuring smooth travel experiences for our valued customers!

Duties and Responsibilities

• Deliver the highest standard of customer service at the ticketing office.
• Efficiently address all customer-related issues at the front desk to ensure customer satisfaction.
• Ensure that customer turn-around time is within company standards.
• Promote and sell the company's services, including introducing new offerings to customers.
• Uphold high levels of professionalism by adhering to the company's grooming standards, ethics, etiquette, and policies.
• Resolve issues related to payments, ticketing, and reservations.
• Accurately address customer complaints and queries regarding services and procedures.
• Manage assigned corporate accounts and travel agents in collaboration with the Sales Officer.
• Process, pay, and report refunds as instructed by the Ticketing Supervisor.
• Handle the issuance of all non-revenue/staff tickets as directed by the Ticketing Supervisor.
• Handle the issuance of all non-revenue/staff tickets as delegated by the Ticketing Supervisor.
• Prepare daily, weekly, monthly, and annual sales reports.
• Assist with call-outs and customer service management during service disruptions.
• Support the Marketing Manager in executing special events and activities.

Skills and Attributes Required

• Proficient in MS Office Suite, particularly Excel.
• Excellent written and verbal communication skills.
• Strong customer service abilities.
• Ability to handle complex customer inquiries and complaints.
• Excellent customer service capabilities.

Minimum Qualifications

• HND in Sales or Marketing or related fields.
• IATA Certificate in Reservation and Ticketing.
• Fluency in both spoken and written English, as well as at least one local language
• A minimum of 2 years' experience in ticketing and reservation.
• Knowledge of passenger handling is an advantage.

Apply Now!

SEND US YOUR CV:

admin@flypassionair.com

Closing Date: 04 June 2025

Location: Lapaz Racecourse, Accra

 Salary: GHC 2,000/month

 Working Days: Monday to Saturday

LED and More is looking for a dedicated and organised Clerk/Secretary to join our team at Lapaz Racecourse. If you have strong administrative skills and can manage daily office operations efficiently, we’d love to hear from you!

Key Responsibilities:

1. Handle day-to-day clerical duties and filing systems
2. Maintain and organize office records and documents
3. Schedule appointments and manage correspondence
4. Support other staff with administrative tasks
5. Ensure smooth running of office operations

Requirements:

1. SHS Certificate or higher qualification
2. Proficiency in Microsoft Office (Word, Excel)
3. Strong communication and interpersonal skills
4. Attention to detail and good organizational skills
5. Previous experience in a similar role is an advantage

Benefits:

1. Competitive salary of GHC 2,000
2. Friendly and supportive work environment
3. Opportunity to grow with a dynamic company

To Apply:

 Send your CV to yeboahmartina@gmail.com

Job Title: Administrative Secretary

Location: Oduma Solutions Ltd 

Job Description:

Are you a highly organized and detail-oriented individual with exceptional administrative skills? We are seeking an Administrative Secretary to join our dynamic team at Oduma Solutions. The successful candidate will provide essential administrative support, ensuring efficient operations and contributing to the overall success of our organization.

Responsibilities:

1. Office Management: Maintain an organized and welcoming office environment, managing supplies, equipment, and office space efficiently.
2. Facilities management: Ensure that the internal and external office premises are properly maintained, supervising janitorial and housekeeping staff.
3. Transport management: Managing a fleet of cars and drivers, ensuring that there is a proper structure, the process is well managed and facilitating smooth operations
4. Scheduling and Coordination: Schedule and coordinate meetings, appointments, and travel arrangements for executives and team members.
5. First point of contact for direct inquiries from prospective clients via email, phone calls or walk-ins
6. Support Services: Provide administrative support to various departments as needed, including preparing correspondence, handling confidential information, and assisting with special projects.
7. Event Planning: Assist in organizing company events, meetings, and conferences, ensuring all logistics are handled smoothly.

Qualifications: 

1. Bachelor's degree in Administration/ Human Resources or any related field of study (minimum)
2. Proven experience as an administrative assistant or in a similar role.
3. Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint) and other relevant software
4. Strong verbal and written communication skills
5. Strong organizational and time management skills.
6. Ability to maintain confidentiality and handle sensitive information.
7. A positive attitude and a strong work ethic.
8. Attention to detail and problem-solving skills.
9. Ability to work independently and as part of a team.
10. Professional demeanor and strong interpersonal skills.

Benefits:

1. Competitive salary and benefits package.
2. Opportunities for professional development and growth.
3. Positive and collaborative work environment.

Application Process:

Interested candidates should submit their resume and a cover letter detailing their qualifications and experience to recruitment@odumagroup.com by 15th June 2025

Job Title:Accountant

Company:EmDor Estates Limited

Location: Millennium City, Sector 5

Job Type:Full-time

About Us:

EmDor Estates Limited is a leading real estate development company known for delivering high-quality residential and commercial properties. We are committed to excellence and innovation in the property sector.

Job Summary:

We are seeking a detail-oriented and experienced Accountant to manage our financial records, ensure compliance with regulatory requirements, and provide financial insights to support business decisions.

Key Responsibilities:

1. Financial Reporting: Prepare accurate and timely financial reports, including balance sheets, income statements, and other financial statements.
2. Accounting: Maintain and reconcile financial accounts, ensuring compliance with accounting standards and regulatory requirements.
3. Budgeting: Assist in preparing budgets and forecasts, and monitor financial performance against budgets.
4. Audits: Liaise with external auditors and ensure compliance with audit requirements.
5. Financial Analysis: Analyze financial data to provide insights and recommendations for business improvement.

Requirements:

1. Qualifications: Bachelor’s degree in Accounting or related field; professional certification (e.g., ACCA, CPA) is a plus.
2. Experience: Minimum 2-5 years of experience in accounting, preferably in the real estate sector.
3. Skills: Strong analytical, communication, and organizational skills; proficiency in accounting software and Excel.

What We Offer:

1. Competitive Salary: Attractive salary package.
2. Benefits: Comprehensive benefits package.
3. Growth Opportunities: Opportunities for professional development and career advancement.

How to Apply:

If you are a qualified and motivated accounting professional, please submit your resume and cover letter to emdorestates@gmail.com or visit the front desk of EmDor Estates Limited Company at Millennium City, Sector 5.

 We look forward to hearing from you!

Deadline

20th June, 2025