About Bees for Development Ghana

Bees for Development Ghana (BfDG) is a growing non-profit organisation dedicated to  enabling sustainable beekeeping to build livelihoods, conserve biodiversity, and reduce poverty in Ghana. We empower rural communities through training, and practical support in beekeeping and sustainable land use. Our programmes support communities to generate income, protect biodiversity, and strengthen livelihoods. We are committed to transparency, accountability, and excellence in our work. We work with rural communities, government agencies, and partners to build resilient ecosystems and sustainable incomes.

Position Summary

We are looking for a proactive detail-oriented professional with strong multi-tasking and communication skills to take up the new role of Office Administrator. This role is being  created in response to our expanding portfolio of work, and the increasing demands foressential administrative, HR, and programme support. This role includes supporting the organisation’s human resource needs, handling administrative tasks, managing contracts and partnership agreements, procurement and organising events. The person should have prior experience of working in the NGO sector. The ideal candidate should becomfortable handling multiple responsibilities. The successful candidate will play a key role in ensuring the smooth running of office operations and supporting programme implementation.

Key Responsibilities

A. Human Resources (HR) Responsibilities

1. Support the Director with team welfare and staff engagement activities
2. Support end-to-end recruitment processes (posting vacancies, coordinating interviews, onboarding new staff).
3. Maintain updated staff records and timesheets.
4. Monitor staff leave balances and ensure compliance with internal HR policies.
5. Assist with performance reviews including staff assessments, scheduling,  documentation, monitoring staff development.
6. Review and update organisational HR policies.
7. Ensure confidentiality and data protection in all HR processes

B. Administrative and Office Support

Ensure the smooth running of the office, including supplies, logistics, and  correspondence

• Maintain and assist with filing of accurate records (both hard and digital copies) of  enquiries, training requests.

• Develop and update organisational policies such as Safeguarding, Health and  Safety, Staff Development, Procurement etc. 

• Schedule meetings, take minutes during meetings and ensure timely circulation of  action points.

• Provide general administrative support to programme and management staff.

• Assist in maintaining inventory of office supplies and equipment.

• Support the preparation of documents, letters, and reports.

• Respond to in-person visitors, and phone, email, and social media enquiries in a  professional and timely manner.

C. Procurement and Contracts

• Coordinate procurement of goods and services in line with internal procedures.

• Track and manage inventory, office supplies, and equipment.

• Ensure procurement records are up-to-date and aligned with donor requirements when applicable.

• Oversee and manage supply and service agreements and contracts – including  those with strategic partners.

• Ensure value for money and ethical sourcing in all procurement activities

D. Compliance and Subscriptions

• Support all aspects of legal compliance and registration which govern NGOs, 

according to the laws of Ghana

• Ensure timely renewal of organisational subscriptions and registrations.

• Keep a calendar of all compliance (RDG, NPO Sec. etc.) and reporting deadlines.

E. Finance

• Work closely with and support Finance Officer

• Ensure Finance Manual is up-to-date and followed by all staff

• Act as secondary authorising signatory on cheques, if requested by leadership

F. General Support

• Organise training sessions, community events, and workshops—including  logistics, materials, and refreshments.

• Support mobilisation and communication with participants, stakeholders and local  partners.

• Provide general administrative and coordination support to Management and Team

• Demonstrate initiative and flexibility in supporting cross-functional tasks as  assigned and contribute to a positive, collaborative team environment.

• Carry out any other duties assigned by Director.

Required Skills and Qualifications

Essential

• Bachelor’s or Master’s degree in Business Administration, Human Resource  management, Business Management, Development Studies, Secretaryship and Management, Social Sciences, or related field.

• Minimum of 4 years’ experience in administrative and/or HR roles in NGO sector

• Excellent organisational, planning, and multitasking abilities and time management 

skills.

• Strong communication skills in English (written and spoken).

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Ability to handle confidential information with discretion.

• Eagerness to learn and take initiative.

• A positive attitude, commitment to teamwork, and interest in rural development and  sustainability.

Desirable

• Experience of budgeting, budget management and financial oversight and  reporting

• Experience of resource mobilisation e.g. writing funding applications, negotiating  with strategic partners and donors

What We Offer:

• A meaningful role in a purpose-driven organisation.

• Opportunities for learning and growth.

• The chance to contribute to sustainable development in rural Ghana

• Attractive remuneration package

How to Apply

Submit your CV and a cover letter by 1 August 2025, outlining your suitability for  the role to the email addresses below. Kindly use the subject: Application for 

Administrative Officer

1. Benonia Okang <benonia1@yahoo.co.uk>

2. Charles Annoh <ceannoh51@gmail.com>

3. Kwame Aidoo <kwameaidoo@beesfordevelopment.org>

4. vacancies@beesfordevelopment.org

Additional Information

Current staff at the organisation = 9

The organisation enjoys a strategic relationship with Bees for Development UK and is  embarking on a process of growth and expansion in coming years.

This is a Manager-level position and the role will report directly to the Director on all  matters.

JOB TITLE: Human Resource & Administrative Manager

JOB LOCATION: Eastern Region

REPORT TO: Assistant General Manager, Administration.

EMPLOYMENT TYPE: Full-Time (Permanent)

INDUSTRY: Hospitality / Hotel.

JOB SUMMARY:

1. The Human Resource and Administrative Manager will be responsible for overseeing the entire spectrum of HR and
2. Administrative functions within the hotel. This role involves managing recruitment, employee relations, performance
3. management, training and development, compliance, and employee benefits. The position also requires handling
4. administrative tasks to ensure smooth hotel operations. The goal is to foster a positive working environment, ensure staff
5. satisfaction, and align HR strategies with hotel objectives to deliver high-quality service to guests.

ROLE RESPONSIBILITIES:

Recruitment and Staffing:

1. Develop and implement recruitment strategies to attract top talent.
2. Oversee the end-to-end recruitment process, including job postings, interviewing, selection, onboarding, and orientation.
3. Collaborate with department heads to forecast staffing needs and create job descriptions.

Employee Relations:

1. Act as a mediator between management and employees to resolve disputes and ensure a harmonious work environment.
2.  Manage and resolve complex employee relations issues, conducting investigations as necessary.
3. Promote and maintain a positive culture focused on employee satisfaction, recognition, and retention.

Training and Development:

1. Develop and implement training programs that enhance employee skills and ensure compliance with hotel standards.
2. Identify training needs through performance evaluations and feedback, coordinating with department heads.
3. Foster a culture of continuous improvement and learning, ensuring staff are up-to-date with the latest hospitality trends and practices.

Performance Management:

1. Develop and oversee the hotel’s performance management system, ensuring consistent and transparent evaluations.
2. Assist department managers with goal-setting, coaching, and employee development plans.
3. Conduct performance reviews, provide feedback, and manage underperformance issues.

Compensation and Benefits:

1. Manage payroll processes in collaboration with the finance department, ensuring timely and accurate payments.
2.  Oversee employee benefit programs such as health insurance, retirement plans, and wellness programs.
3. Ensure compliance with local labor laws regarding wages, working hours, and employee benefits.