Job Location: Accra, Ghana | On site

Company description

Eon Engineering Solutions Limited specializes in the execution of Civil engineering, Marine engineering and Construction projects.

Position Description

We are seeking a highly organized and detail-oriented Administrative Secretary to provide administrative and clerical support at our project site. The successful candidate will be responsible for maintaining accurate site records, coordinating documentation, supporting communication between the site and head office, and ensuring the smooth day-to-day running of site administrative activities.

1. Provide day-to-day administrative and secretarial support to the site team.
2. Maintain and organize site files, records, correspondence, and other project documentation.
3. Prepare, receive, record, and distribute official site correspondence and documents.
4. Assist with attendance and timesheet records and submit relevant reports to management.
5. Prepare letters, memos, reports, meeting minutes, and other administrative documents and coordinate the submission and filing of documents between the project site, head office, and other relevant parties.
6. Assist with procurement and administrative documentation.
7. Receive and direct incoming calls, emails, visitors, and site-related enquiries appropriately.
8. Perform other administrative duties assigned by the Site Manager, Project Manager or Management.

Position Requirements

1. HND or Bachelor's Degree in Business Administration, Management or a related field.
2. Minimum of 1 to 2 years’ experience as an Administrative Secretary or in a similar administrative position. Previous experience in a construction, civil engineering or project-based company will be an added advantage.
3. Proficiency in Microsoft Office applications, particularly Word and Excel.
4. Good written and verbal communication skills.
5. Strong organizational and record-keeping skills and attention to detail.
6. Ability to manage multiple administrative tasks and work independently with minimal supervision.

Requirement

Bachelor's degree in Human Resources, Business Administration or Humanities with Minimum 2-3 years experience in Administration and Project Management

The Administrative Officer will deliver efficient administrative and operational support to ensure the smooth running of operations, events and projects (including Alumni associations and Mentorship programs)

Send your CV to: 

info@phrglobal.com by

26th August 2026

Christian Mission and Human Development Agency (CMHDA) is seeking a competent, organized, and technology-oriented individual to join our team as an Administrative Secretary.

We are looking for a proactive professional with strong administrative skills, excellent communication abilities, and a passion for supporting organizational development within the NGO sector.

Key Requirements

1. Proficiency in Information Technology (IT) and digital tools.
2. Strong working knowledge of Microsoft Office Suite, especially:
3. Microsoft Word
4. Microsoft Excel
5. PowerPoint
6. Document management systems
7. Experience in social media management and digital communication.
8. Ability to prepare reports, manage records, coordinate administrative activities, and support organizational operations.
9. Previous experience working with NGOs, development organizations, or community-based organizations will be an added advantage.

Educational Qualifications

Applicants should have a minimum of:
HND, Bachelor’s Degree, or equivalent qualification in any of the following fields:

1. Business Administration
2. Business-related disciplines
3. Social Work
4. Social Sciences
5. Political Science
6. Development Studies or related fields

Preferred Location

Applicants residing around the following areas are encouraged to apply:

Madina

Adenta

Oyarifa

Amrahia

Danfa and surrounding communities

(A branch of the organization is located at Danfa-Amrahia, making proximity an advantage.)

Skills & Attributes

The ideal candidate should be:

 ✔ Detail-oriented and organized

 ✔ Computer literate and digitally confident

 ✔ Able to work independently and as part of a team

 ✔ Professional, reliable, and committed to humanitarian and community development work

Interested applicants should submit their CV and application letter to: info@christianmissionsagency.org/shadrack.k.annan@gmail.com 

whatsapp 0552346928 / 0244223556

Christian Mission and Human Development Agency (CMHDA)

Application deadline:Monday 24th August, 2026

Only shortlisted candidates will be contacted.

At Akka Kappa, client experience isn't a department, it's the standard we're known for, and our reviews show it. 

If you're someone who takes pride in doing things properly and wants to build a career where that actually matters, this is a place you'll thrive.

We're looking for a competent administrator accountable for the integrity, accuracy and proper handling of all contracts and documentation across the business, with a minimum of 3 years proven experience as admin who can:

Responsibilities

1. ⁠Prepare, revise and issue agreements and other documents accurately and with genuine attention to detail
2. Engage clients through contractual terms and clauses clearly, and keep their confidence while doing it
3. ⁠Handle concerns and difficult conversations, and see them through to a resolution
4. Work fluently across document, software, and CRM systems

Requirements

1. Diploma or degree in Business Administration, Real Estate, Law or a related field preferred
2. Proficient in Microsoft Office (Word, Excel, Outlook)
3. Strong time-management skills with the ability to prioritize under pressure
4. Discreet and trustworthy when handling confidential client and financial information
5. A proactive, team-oriented attitude with willingness to learn
6. Basic understanding of contracts or legal documentation is an advantage
7. Comfortable liaising with clients, landlords, and tenants professionally
8. Strong organizational skills and close attention to detail
9. Excellent written and verbal communication skills
10. Comfort working with CRM systems and digital document management (OneDrive, etc.)
11. Ability to manage multiple deadlines and follow up proactively
12. Prior experience in real estate, property management, or contract administration is a plus

You'll fit this role if you've worked in a corporate environment, communicate exceptionally well in writing and in person, and take real pride in getting the details right. If this sounds like you, get in touch.

APPLY HERE

Building Tomorrow, Together

WE ARE HIRING!

Join Our Team

Be part of a dynamic team and help us deliver exceptional service and drive business growth.

Positions;

Front Desk Executive and 

Sales Executive

📍 Location: Accra

Requirements

1. A Bachelor's Degree, HND or Diploma in Marketing, Business Administration, I.T or related field is preferred.
2. Previous experience in sales, customer service or marketing is an advantage.
3. 1–3 years of proven experience as a sales executive.
4. Strong communication and customer service skills.
5. Basic computer skills and ability to use online platforms to increase sales.
6. Ability to learn quickly and adapt to digital business tools.

Responsibilities

1. Manage customer enquiries across digital platforms.
2. Promote products and services to increase sales.
3. Provide excellent customer support.
4. Maintain accurate records of sales, customer details and transactions.
5. Support daily operations and contribute to business growth.

How to Apply

Interested applicants should send their CV to:

📧 kbtrustpointcompanylimited@gmail.com

📱 0599604497

Application Deadline

20th August, 2026

Your opportunity today, A stronger tomorrow!

Great People | Stronger Business | Brighter Future

Let's Grow Together!

Location – Spintex, Accra, Ghana 

Job Summary 

The Administration Manager is responsible for overseeing the Company's administrative operations to ensure efficient office management, facility maintenance, fleet operations, expatriate administration, procurement support, government relations, security, and corporate services. The role ensures smooth day-to-day operations while maintaining compliance with company policies and statutory requirements. 

Key Responsibilities 

Administration & Office Management 

1. Lead and supervise all administrative operations.  
2. Develop and implement administrative policies and procedures.  
3. Ensure efficient management of offices, warehouses, and staff accommodation.  
4. Prepare departmental budgets and management reports.  

Facilities & Asset Management 

1. Manage office maintenance, utilities, furniture, and equipment.  
2. Oversee company assets and maintain an up-to-date asset register.  
3. Coordinate office renovations and workspace planning.  

Fleet & Logistics 

1. Manage company vehicles, drivers, fuel usage, maintenance, insurance, and licensing.  
2. Coordinate transportation and travel arrangements for staff and visitors.  

Procurement & Vendor Management 

1. Support procurement of administrative goods and services.  
2. Evaluate suppliers, negotiate contracts, and monitor vendor performance.  
3. Ensure cost-effective purchasing and service delivery.  

 Security & HSE 

1. Supervise outsourced security services and office safety.  
2. Coordinate workplace inspections and emergency preparedness.  
3. Ensure compliance with health, safety, and environmental standards.  

Staff Welfare & Corporate Services 

1. Coordinate accommodation, office refreshments, and employee welfare activities.  
2. Organize company meetings, events, and official visits.  

Qualifications 

1. Bachelor's Degree in Business Administration, Public Administration, Management, Logistics, Procurement, Human Resource Management, or a related field.  
2. A Master's Degree is an advantage.  

Experience 

1. Minimum 7–10 years of administration experience.  
2. At least 3–5 years in a managerial role.  
3. Experience in a multinational company is preferred.  
4. Experience in the mining, construction, engineering, or manufacturing industry is an added advantage 

How To Apply

Interested candidates should send their CV to: otcherej@sanygroup.com 

Deadline for submission: 3rd August, 2026

Purpose of Job

The Executive Assistant will be responsible for providing high-level, comprehensive administrative and strategic support to the Chief Executive Officer. This role serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Executive Office.

The Executive Assistant oversees special projects, manages complex schedules, coordinates high-profile meetings, and ensures seamless operational efficiency within the executive department while upholding utmost confidentiality and professionalism.

Key Responsibilities

1. Manage an active calendar of appointments, coordinate complex travel arrangements, and complete expense reports for the Executive Office.
2. Serve as the gatekeeper and primary liaison for internal and external stakeholders, handling inquiries with diplomacy and professional discretion.
3. Draft, review, and edit high-quality correspondence, speeches, presentations, memoranda, and corporate reports on behalf of the Chief Executive Officer.
4. Plan, coordinate, and ensure the Chief Executive Officer's schedule is followed and respected, providing a "gatekeeper" and "gateway" role for direct access.
5. Coordinate Board of Directors and Board Committee meetings, including the timely preparation and distribution of agendas, board packs, and minutes.
6. Act as a bridge for smooth communication between the Chief Executive Officer's office and internal departments, demonstrating leadership to maintain credibility and trust.
7. Manage, track, and follow up on action points arising from executive management meetings and strategic corporate initiatives.
8. Conduct comprehensive research, analyse data, and compile background briefing documents to prepare the Chief Executive Officer for meetings, conferences, and media appearances.
9. Maintain an organised, secure, and confidential digital and physical filing system for executive documents, corporate records, and legal contracts.
10. Collaborate with senior management and cross-functional teams to facilitate effective decision-making and execution of strategic priorities.
11. Perform any other duties assigned by the Chief Executive Officer.

Key Performance Indicators (KPIs)

1. Timely and accurate management of the Chief Executive Officer's calendar, travel, and logistics.
2. Speed, quality, and discretion in drafting executive correspondence and board packs.
3. Level of organisational efficiency and confidentiality maintained within the Executive Office.
4. Stakeholder satisfaction with communication and professional interaction.
5. Effective tracking and timely closure of action items from executive meetings.
6. Smooth coordination of high-profile executive and board-level events.

Qualifications

1. Bachelor's degree in Business Administration, Public Relations, Communication, Social Sciences, or a related field.
2. A relevant professional certification (e.g., CIAMC, The Chartered Governance Institute (CGI), or a recognized Executive Assistant certification) or a Master's degree is a distinct advantage.
3. Experience
4. Minimum of three (3) years' experience as an Executive Assistant, Board Secretary, or high-level administrative professional, preferably within the insurance, healthcare, financial services, or corporate sector.
5. Proven track record of supporting C-Suite executives and interacting effectively with Board members and regulatory bodies.

Technical Skills

1. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
2. Strong familiarity with virtual meeting platforms (Zoom, MS Teams) and digital collaboration tools.
3. Advanced business writing, editing, and minute-taking skills.
4. Solid understanding of corporate governance, board procedures, and corporate etiquette.
5. Experience with electronic filing, document management, and data handling systems.

Competencies

1. · Exceptional organisational and multitasking skills.
2. . High level of integrity, professional discretion, and confidentiality.
3. . Strong verbal and written communication skills.
4. . Emotional intelligence, tact, and diplomatic interpersonal skills.
5. . Proactive problem-solving and critical thinking ability.
6. · Strict attention to detail.
7. . Ability to work under pressure and adapt to shifting priorities in a fast-paced environment.
8. . Customer-focused and stakeholder-oriented mindset.
9. . Team player with strong collaboration skills.

1. The successful candidate is a highly organised, proactive, and polished professional who anticipates the
2. Executive Office's operational needs before they arise.
3. He/She will demonstrate flawless attention to detail, handle sensitive information with the utmost
4. confidentiality, and project a professional image that aligns with GLICO Group's premium brand standards.

Reports To : Administrative & Programs Manager

Location: Kokrobitey Institute, Kokrobite, Ghana

Application link: https://forms.gle/PFvvEq1qMKgGMKqv6

Overview

The Administrative Assistant provides day-to-day administrative and office support to ensure the smooth and efficient operation of the Kokrobitey Institute. The role supports general office administration, documentation, scheduling, correspondence, record management, and office coordination while working closely with the Programmes, Finance, Operations, and Production teams.

The successful candidate will be highly organised, proactive, detail-oriented, and able to manage multiple tasks in a dynamic creative environment.

Duties / Responsibilities

1. Office Administration

1. Provide general administrative support to the Institute.
2. Manage incoming and outgoing correspondence.
3. Answer telephone calls, emails, and visitor enquiries professionally.
4. Schedule meetings and maintain office calendars.
5. Prepare meeting agendas, take minutes, and follow up on action items.
6. Maintain an organised filing system for both digital and physical records.
7. Draft letters, reports, and other administrative documents.
8. Manage office supplies and stationery inventory.
9. Coordinate courier services and deliveries.
10. Support the preparation of presentations and reports.

1. Maintain accurate employee and organisational records.
2. Organise contracts, agreements, and institutional documents.
3. Update administrative databases and filing systems.
4. Maintain programme and project documentation where required.
5. Ensure confidential records are properly stored.

3. Office Coordination

1. Support day-to-day office operations.
2. Coordinate meeting logistics.
3. Welcome visitors and support guest logistics when required.
4. Assist with accommodation bookings and meeting room preparation where necessary.
5. Liaise with different departments to ensure smooth office coordination.

4. Administrative Support for Programme

1. Provide administrative support to the Programmes team by:
2. Preparing programme documents.
3. Printing workshop materials.
4. Supporting participant registration.
5. Organising programme files.
6. Assisting with correspondence to partners and participants.
7. Supporting workshop logistics as assigned.

5. Procurement & Office Supplies

1. Monitor office supply levels.
2. Prepare purchase requests for approval.
3. Receive and record office purchases.
4. Maintain inventory of office equipment and supplies.

6. Human Resources Support

1. Provide administrative support to HR by assisting with:
2. Staff records.
3. Leave records.
4. Recruitment scheduling.
5. Interview coordination.
6. Employee filing.
7. Staff onboarding documentation.

7. Finance Support

1. Preparing documents for payment processing.
2. Filing invoices and receipts.
3. Organising financial records.
4. Supporting procurement documentation.

Qualifications

1. Bachelor's degree or Higher National Diploma in Business Administration, Office Management,Public Administration, or a related field.
2. At least 1–2 years of administrative experience.
3. Experience in an NGO, educational institution, or creative organisation is an advantage.

Skills & Competencies

1. Excellent organisational skills.
2. Strong written and verbal communication.
3. Good time management.
4. Attention to detail.
5. Ability to multitask.
6. Professionalism and discretion.
7. Strong interpersonal skills.
8. Ability to work independently and within a team.

QUALIFICATION & EXPERIENCE

1. A Bachelor's degree in Business Administration or BA in Secretaryship/Project Management/Communication or a related field and a minimum of 2 years post-qualification experience.
2. Prior administrative experience.
3. Excellent verbal and written communication skills.
4. Excellent minutes and reports writing skills.
5. Ability to work and communicate with different stakeholders.
6. Razor-sharp problem-solving skills.
7. Strong organizational skills and attention to detail.
8. Excellent time management skills with a proven ability to meet deadlines.
9. Able to learn quickly.
10. Proven aptitude to manage and juggle many competing priorities is essential.
11. A relentless drive to get things done.
12. Able to move fluidly between collaborative and independent work styles.
13. Adept at making assessments quickly and identifying the best course of action.
14. Commitment to thinking critically and creatively about social change.
15. Interpersonal, relationship, and networking skills
16. Good project management skills
17. The ability to source and synthesize information from various sources

ADMINISTRATIVE ASSISTANT RESPONSIBILITIES:

1. Handling office tasks, such as setting up meetings, taking minutes, generating reports and presentations, filing documents, and reordering supplies.
2. Providing real-time scheduling support by booking appointments and preventing conflicts.
3. Making travel arrangements, such as booking flights, vehicles, and making hotel and restaurant reservations.
4. Screening phone calls and routing callers to appropriate stakeholders.
5. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
6. Greet and assist visitors.
7. Maintain polite and professional communication via phone, e-mail, and mail.
8. Anticipate the needs of others to ensure their seamless and positive experience.

MODE OF APPLICATION

Interested applicants should kindly send a CV and cover letter to hr@hcu.edu.gh or to the HR Office at

HERITAGE CHRISTIAN UNIVERSITY (HCU), AMASAMAN BEHIND THE OLYMPIC STADIUM.

Visit the HCU website www.hcu.edu.gh for Senior Staff Application form.

Salary: Very attractive and competitive

CLOSING DATE: JULY 24, 2026, 2026

Job Purpose:

The Personal Assistant will provide high level administrative and executive support to the Executive Director, ensuring smooth day to day operations of the office and enabling the ED to focus on strategic priorities.

Responsibility

Manage the Executive Director's calendar, schedule, and appointments

Prepare periodic activity reports and executive summaries.

Handle personal and office related errands as needed

Represent the Executive Director at meetings when required and provide feedback on key discussions.

Coordinate and monitor special projects and initiatives.

Maintain and update the Executive Director's contact database and confidential records.

Coordinate travel, logistics, and itineraries.

Undertake any additional responsibilities that contribute to the efficient functioning of the Executive Director's office.

Qualifications & Experience

1. Bachelor's degree (Business Admin or related)
2. 2-4 years PA / executive support experience
3. Proficient in MS Office & Google Workspace
4. Experience in corporate environment (advantage)
5. Professional certification in administration (advantage)

Key Competencies

1. Exceptional organisational and time management skills
2. High level of discretion and confidentiality
3. Strong written and verbal communication
4. Proficiency in Microsoft Office Suite
5. Proactive and able to work independently
6. Professional presentation and demeanour
7. Ability to multitask and meet deadlines
8. Strong attention to detail

How To Apply

Interested applicants are invited to submit their applications and CVs to hr@devtracoplus.com

Deadline for submission - 21st July 2026

NB: Only shortlisted applicants will be contacted.

Job Title: Secretary

Department: Administration

Reports To: Managing Director

Location: Asokore-Mampong, Kumasi

Job Summary

The Secretary is responsible for providing administrative, secretarial, and basic accounting support to ensure the efficient operation of the office. The role requires excellent organizational, communication, and record-keeping skills, as well as the ability to handle confidential information with professionalism.

Key Responsibilities

1. Manage incoming and outgoing calls, emails, and correspondence.
2. Prepare and file letters, reports, meeting minutes, and documents.
3. Schedule appointments and meetings.
4. Organize and maintain filing systems.
5. Receive and attend to visitors.
6. Maintain office records and supplies.
7. Assist in preparing invoices, payment vouchers, receipts, and documents.
8. Record daily financial transactions and maintain accurate records.
9. Assist with petty cash management.
10. Ensure confidentiality of company information.
11. Perform any other duties assigned.

Qualifications

1. HND in Accounting.
2. 1–2 years of experience in a secretarial or administrative role is an advantage.
3. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
4. Knowledge of accounting software is an added advantage.
5. Skills and Competencies
6. Strong organizational and time management skills.
7. Excellent written and verbal communication skills.
8. High level of accuracy and attention to detail.
9. Ability to maintain confidentiality.
10. Good interpersonal and customer service skills.
11. Ability to work independently and as part of a team.
12. Basic accounting and bookkeeping knowledge.
13. Ability to multitask and meet deadlines.
14. Application Instructions

How To Apply

Interested applicants should submit their CVs and cover letters to:

hr@salompharmaceuticals.com

Additional Information

Female applicants are encouraged to apply.

Only shortlisted candidates will be contacted.

We’re Growing — Join the AROVA Team.

At AROVA, we believe great businesses are built by exceptional people. As we continue to expand, we’re looking for ambitious professionals who are ready to make an impact.

We’re currently recruiting:

🔹 Administrative Officer – Accra (Hybrid)

If you’re results-driven, thrive in a collaborative environment, and are passionate about excellence, we’d love to hear from you.

What we’re looking for:

• HND or higher qualification

• Relevant industry experience

• Strong communication and interpersonal skills

• A proactive, growth-oriented mindset

• Proficiency in Microsoft Office

📧 Send your CV to marketing@arovadigital.com

🗓️ Application Deadline: 10th July 2026

Join a team that’s committed to innovation, growth, and delivering measurable impact.

📍Accra  - Ghana

A fast-growing tech startup in Accra is looking for an organized, tech-savvy Operations & Administrative Assistant to join 

the team!

About the Role

You’ll support day-to-day operations while also bringing some creative flair to our social media and brand presence. This is a great opportunity for someone early in their career who’s eager to grow within a dynamic startup environment.

Requirements

∙ Minimum of 1 year work experience (Fresh National Service graduates are encouraged to apply)

∙ Strong organizational and administrative skills

∙ Basic design skills, with proficiency in Canva

∙ Experience managing social media platforms/content

∙ Good communication skills, both written and verbal

∙ Ability to multitask and work independently in a fast-paced environment

∙ Proficiency in Microsoft Office (Word, Excel, etc.)

What You’ll Be Doing

∙ Providing administrative and operational support to the team

∙ Creating simple, engaging graphics for social media and internal use

∙ Managing and scheduling content across social media platforms

∙ Assisting with day-to-day office coordination and documentation

∙ Supporting various ad-hoc projects as needed

Why Join Us?

This role offers hands-on exposure to startup operations, room to grow, and the chance to make a real impact from day one.

📩 Interested candidates should send their CV to info@johrit.tech

Department: Project Department

Reports To: Project Manager

Location: Tema, Ghana

 JOB SUMMARY

Zonda Tec Ghana Limited is seeking a detail-oriented and proactive Administrative Assistant with an Engineering background to support our Project Department. The primary function of this role is to manage the end-to-end acquisition of statutory permits, licenses, and regulatory approvals required for our building and construction projects. This role serves as the crucial administrative bridge between the company’s engineering team and various Ghanaian government regulatory bodies.

KEY RESPONSIBILITIES

1. Prepare, compile, and submit applications for all necessary statutory permits and licenses, including but not limited to:

• Building Permits (Metropolitan/Municipal/District Assemblies).
• Environmental Permits (Environmental Protection Agency - EPA).
• Zoning and Land Use Certificates.
• National Fire Service Clearance/Certificates.
• Utility connections (Water, Electricity, and Sewerage) permits.

2. Track the status of all permit applications and proactively follow up with regulatory authorities to expedite approvals.

3. Ensure all project documentation meets the technical specifications and regulatory standards required by Ghanaian law.

4. Maintain a centralized digital and physical filing system for all project permits, contracts, drawings, and regulatory correspondence.

5. Prepare technical and administrative reports, letters, and presentations for the Project Manager.

6. Schedule and coordinate meetings between the engineering team, external consultants, and government officials.

7. Review tender documents and engineering drawings to identify permit requirements.

8. Liaise between the civil/structural engineers and government inspectors during site inspections.

9. Translate technical engineering requirements into the standard language required for official permit applications.

QUALIFICATIONS AND REQUIREMENTS

· A Bachelor’s Degree or Higher National Diploma (HND) in Engineering (Civil, Mechanical, Construction, or Structural Engineering preferred) OR a related technical field with a strong understanding of construction processes.

· Minimum of 2–3 years of work experience in an administrative, project support, or regulatory compliance role, preferably within the construction, real estate, or automobile industry in Ghana.

· Proven record of accomplishment of successfully obtaining building/construction permits from Ghanaian authorities (e.g., MMDA, EPA, Fire Service) is a strong advantage

 HOW TO APPLY

Interested applicants should send their CVs to the Email: hr.zonda@gmail.com. Kindly state Administrative Assistant (Project Support)" as your email subject.

Please kindly note that only shortlisted candidates will be contacted.

Location: Spintex, Accra 

About the Role 

We’re looking for a detail-oriented Administrative/Management Officer with a strong management background to support daily operations and keep our team running smoothly.

Key Responsibilities:

Office Administration: Manage schedules, correspondence, files, and office supplies

Team Support: Coordinate meetings, take minutes, and follow up on action items 

Operations: Improve processes and ensure deadlines are met

Requirements:

Education: HND/Bachelor’s degree in Business Management/Administration, Human Resource, Public Administration, or related field

Experience: 1-2 years in admin, office management, or operations role

Skills: 

 - Strong organization + multitasking 

 - Proficient in MS Office, Google Workspace, Excel

 - Excellent written + verbal communication in English

 - Problem-solving and people management skills

Bonus: Experience with CRM tools, budgeting, or team supervision

How to Apply: 

Send your CV to [admin@flowitec.com] with subject: Management 

Only shortlisted candidates will be contacted.

Reports To Makerspace Specialist with a dotted reporting line to the HR and Admin 

Department: Portfolio 

Supervises  Nil

Main purpose of the role 

The Office Assistant is responsible for providing comprehensive administrative support to ensure the smooth and efficient operation of the KIC Centre of Excellence. This 

role supports the Centre’s daily activities, manages office functions, and ensures a well-organized, welcoming environment for all visitors, staff, and partners.

Key Responsibilities

1. Serve as the first point of contact by welcoming visitors, answering inquiries, and directing them appropriately.
2. Manage the Centre’s scheduling, including booking rooms for meetings, workshops, and training sessions.
3. Coordinate meetings, prepare meeting agendas, and distribute minutes to relevant stakeholders.
4. Maintain organized records and filing systems for documents, including project reports, financial records, and other administrative files.
5. Assist in preparing and distributing regular reports, communications, and updates on Centre activities and programs.
6. Manage office supplies and equipment, ensuring the office is adequately stocked and in good working order.
7. Assist with travel arrangements, itineraries, and accommodations for staff and visiting stakeholders.
8. Support financial administration, including processing invoices, expense reports, and reimbursement requests in accordance with company policies.
9. Assist in planning and organizing events, workshops, and other Centre initiatives.
10. Provide technical support for presentations, workshops, and training sessions, including setting up audio-visual equipment.
11. Facilitate internal communications by relaying messages, disseminating information, and ensuring smooth coordination between departments.
12. Perform other administrative duties to support the Centre’s goals and ensure efficient daily operations

Skills & Competency Requirements (What are the skills required to help you perform)

1. Organisational skills
2. Customer service skills
3. Attention to detail
4. Communication skills
5. Office software proficiency
6. Problem-solving skills
7. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook
8. Ability to move or set up equipment for meetings and events

Educational & professional qualification

1. A minimum of a HND in Management or related field
2. At least three (3) years of experience in a similar administrative role, preferably within a corporate or nonprofit setting

Work Environment 

 The role is primarily office-based, with minimal exposure to hazards and limited physical demands, with regular interaction with internal and external stakeholders. It 

involves prolonged periods of sitting, with occasional requirements for unplanned overtime or weekend work.

Key Contacts Internal

1. HR & Operations Department
2. Finance Department
3. Portfolio Manager
4. Lab Technicians/ Assistants 
5. Makerspace Specialist

External

1. Service providers and Vendors
2. Visitor

Job Summary

The Client Service Executive is responsible for managing and maintaining positive relationships with clients by providing exceptional customer service and ensuring timely resolution of inquiries, requests, and complaints

Key Responsibilities:

Serve as the first point of contact for clients, responding to inquiries, requests, and concerns in a timely and professional manner.

Build and maintain strong relationships with clients to ensure high levels of customer satisfaction and retention.

Provide clients with accurate information regarding the organization's products, services.

Required Qualifications & Experience:

Bachelor's Degree or Higher National Diploma (HND) in Business Administration, Marketing, Customer Service, Public Relations, Communications, Management, or a related field.

Minimum of 2-3 years experience in related field and industry.

Application Instructions:

Please send your CV and cover letter to Jobs@interplast.com with subject Client Service Executive Application.

Application Deadline: 30th June, 2026

Role Overview

The Office Administrator & Receptionist serves as the first point of contact for visitors, clients, and stakeholders while supporting the smooth day-to-day operation of the office. This role is responsible for managing front desk activities, coordinating meetings, maintaining office administration, supporting office logistics, and ensuring a professional and organized working environment.

Key Responsibilities

Reception & Client Management

1. Welcome and assist visitors, clients, and guests in a professional manner.
2. Manage incoming calls, emails, and general inquiries.
3. Maintain a clean, organized, and professional reception area.
4. Coordinate visitor access, meeting room readiness, and incoming correspondence.

Office Administration & Coordination

1. Provide administrative support to management and staff.
2. Schedule meetings, appointments, and conference calls.
3. Prepare meeting invitations and coordinate meeting logistics.
4. Maintain physical and electronic filing systems, office records, and administrative documents.
5. Support internal communication and general office coordination.

Office Logistics & Facilities Support

1. Monitor and replenish office supplies and stationery.
2. Coordinate office purchases, deliveries, and courier services.
3. Liaise with vendors, maintenance personnel, and service providers.
4. Support office events, staff activities, and onboarding logistics.
5. Ensure office facilities remain organized, functional, and professional.

Qualifications & Skills

1. Bachelor's Degree, HND, Diploma, or equivalent qualification in Business Administration, Management, Communications, or a related field.
2. 2+ years of experience in administration, office management, reception, or customer service.
3. Strong organizational, communication, and multitasking skills.
4. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams).
5. Professional appearance, strong attention to detail, and customer-service orientation.

Key Performance Indicators (KPIs)

1. Professional management of reception and visitor experience.
2. Timely response to calls, emails, and inquiries.
3. Accuracy and organization of office records and documentation.
4. Effective coordination of meetings, office logistics, and administrative activities.
5. Reliability and professionalism in supporting office operations.

Work Structure & Location

. Full-time role - Office-based position located in Accra, Ghana.

info@africanaspirations.com

africanaspirations.com

Responsibilities

1. Welcome guests warmly upon arrival, ensuring they feel valued and cared for.
2. Assist guests with the registration process, ensuring all required information is accurately collected and recorded.
3. Provide guests with details about hotel facilities, services, and local attractions.
4. Maintain guest records, process payments, and prepare invoices with accuracy.
5. Liaise with housekeeping and maintenance teams to ensure rooms are prepared, and any issues are promptly resolved.
6. Gather guest feedback, address concerns, and resolve issues quickly to enhance overall service quality.

Requirements

1. A diploma or degree from a recognized university is required. 
2. Previous experience in a customer service or front desk role is required. Experience in a hotel or hospitality environment will be considered an advantage.
3. Excellent verbal and written communication abilities.
4. Strong interpersonal skills with a friendly, approachable, and professional demeanor.
5. Ability to handle multiple tasks and manage time effectively in a fast-paced environment.
6. Willingness to work varied schedules, including evenings, weekends, and night shifts as required.

How To Apply 

To apply, please send your CVs to hr@eurohomesgroup.com 

Note: Applicants must live in East Legon and its environs. 

Note: Only shortlisted applicants will be contacted

MEADA Micro-Credit Enterprise (MCE) is seeking a proactive, highly organized, and trustworthy individual to join our team as an Office Administrator / Client Services Officer.  This role is ideal for a self-motivated professional who can take initiative, work independently when required, and contribute positively to a growing financial services organization. 

Location: Dansoman, Accra (Applicants residing in or around Dansoman are strongly preferred) 

Employment Type: Full-Time 

Start Date: Immediate 

KEY RESPONSIBILITIES 

1. Manage daily office administration and operations. 
2. Maintain accurate filing systems (physical and electronic records). 
3. Assist with client onboarding and relationship management. 
4. Support the processing and documentation of loan applications. 
5. Follow up on loan repayments and assist with debt recovery activities. 
6. Maintain client records and ensure documentation is up to date. 
7. Prepare reports, letters, and other business documents. 
8. Provide administrative support to management and field officers. 
9. Ensure the office environment remains organized, functional, and professional. 
10. Handle correspondence, calls, appointments, and general office communications. 
11. Assist in implementing operational improvements and efficiency initiatives. 

REQUIREMENTS 

1. Minimum of a Diploma or HND in Business Administration, Accounting, Management, or a related field. 
2. At least 1 year of relevant work experience. 
3. Previous experience in a microfinance institution or other financial institution will be a strong advantage. 
4. Strong proficiency in Microsoft Excel and Microsoft Word. 
5. Ability to use AI tools such as ChatGPT, Microsoft Copilot, or similar productivity applications.
6. Excellent communication and interpersonal skills. 
7. Strong organizational and record-keeping abilities. 
8. High attention to detail and accuracy. 

PERSONAL QUALITIES 

1. A person of unquestionable integrity and honesty. 
2. Highly proactive with a strong sense of ownership and initiative. 
3. Energetic, active, and willing to learn. 
4. Professional in appearance and conduct. 
5. A strong team player. 
6. Customer-focused and respectful in dealing with clients. 
7. Able to handle confidential information responsibly. 

REMUNERATION 

Competitive salary based on qualifications and experience. 

HOW TO APPLY 

Interested applicants should submit: 

• A detailed CV 

• A brief cover letter explaining why they are suitable for the role 

Applications should be sent to: meadamicro@gmail.com 

Application Deadline: 5th June, 2026 

NOTE: ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED.