Executive Assistant - Reign Rum

Location: Accra, Ghana (with occasional travel as required)

Reports to: Founder & Senior Leadership Team

Type: Full-time

Role Overview

Reign is more than a spirits brand, it’s a celebration of African elegance. Rooted in heritage and driven by excellence, Reign crafts premium rum from a 2,000-acre estate in the agricultural heartlands of the Asante Kingdom. We’re expanding across continents, appearing on prime-time television, selling out at international festivals, and breaking into hospitality markets across the globe.

We are seeking an exceptionally organized and proactive Executive Assistant to provide high-level administrative and operational support to the Founder and Senior Leadership Team. The successful candidate will be highly skilled in using online tools, calendar systems, and cloud-based platforms to streamline processes, manage priorities, and ensure that work streams and projects across the business move forward on time and to a high standard.

This role requires excellent judgment, discretion, and communication skills, as well as the ability to coordinate across multiple departments and stakeholders in a fast-paced, entrepreneurial environment.

Key Responsibilities

•  Executive Support

1. Manage complex calendars, scheduling, and meeting coordination for the Founder and Senior Leadership Team.
2. Organize travel arrangements, itineraries, and accommodations.
3. Prepare meeting agendas, take minutes, and track action items.
4. Draft, proofread, and format correspondence, reports, and presentations.

•  Project Coordination

1. Monitor and follow up on project timelines, deliverables, and outstanding tasks.
2. Maintain shared project trackers and ensure updates are recorded in real time.
3. Liaise with team members to ensure work streams are progressing as planned.

• Digital Tools & Systems

1. Maintain and optimize use of cloud-based tools (Google Workspace, Dropbox, Trello/Asana, Zoom, Slack, etc.).
2. Create and maintain organized online filing systems.
3. Support onboarding and training for team members on relevant tools and systems.

• Operational Administration

1. Handle confidential information with the highest discretion.
2. Support budgeting, expense tracking, and vendor management as needed.
3. Assist with event and meeting logistics.

Skills & Experience Required

1. • Proven experience as an Executive Assistant, Personal Assistant, or similar high-level administrative role.
2. • Advanced proficiency in Google Workspace and/or Microsoft Office, and experience with
3. project management tools such as Trello, Asana, or Monday.com.
4. • Strong organizational skills with the ability to manage multiple priorities and deadlines.
5. • Excellent written and verbal communication skills.
6. • Ability to work independently, take initiative, and anticipate needs.
7. • Discretion and professionalism in handling sensitive information.

Personal Attributes

1. Highly dependable and consistent in follow-through.
2. Detail-oriented and methodical.
3. Strong problem-solving skills and ability to stay calm under pressure.
4. Flexible and adaptable to changing priorities.

APPLY HERE