Job Summary
The Executive Assistant will work directly with Managing Director as well as other business heads and will be responsible for providing research and administrative support to achieve strategic objectives.
Administrative Duties
- Manage the calendar of the Managing Director– scheduling of appointments, meetings and sending reminders
- Manage the Managing Director’s correspondence
- Produce documents, briefing papers, reports and presentations
- Works closely with other team members to assure the MD’s preparedness for meetings, presentations or other engagements.
- Book and arrange travel, transport and accommodation
- Manages administrative and functional activities including but not limited to:
- Managing phone calls;
- Maintaining personal and business files;
- Corporate record keeping for multiple entities;
- Supporting strategic planning activities;
- Note taking & creating documentation
- PowerPoint presentations
- Provide general administrative support (filing, scanning, photocopying etc.)
Coordination of the General Coordinating Committee
- Record, prepare and present minutes of every meeting
- Prepare and maintain a committee work plan
- Coordinate and circulate meeting papers ahead of meetings
- Ensure that all committee requests and decisions are implemented within stipulated timelines
Qualifications
- Minimum of a bachelor's degree in any relevant discipline
- Minimum of 2 years’ experience in similar role
- In-depth understanding of entire MS Office suite