We're Hiring: Administrative Assistant (National Service Personnel)
Location: Ghana
Company: Ubiquity Global Services
Qualification: Bachelor’s degree in Business Administration, Human Resource Management.
Industry: BPO
Job Purpose
The Administrative Assistant provides day-to-day administrative and operational support to the People & Places Team. This role ensures efficient coordination of HR processes, smooth running of on-site facilities, and general administrative support to enhance employee experience and operational effectiveness.
Key Responsibilities
1. HR Support
· Assist in coordinating recruitment activities — scheduling interviews, preparing interview materials, and following up with candidates.
· Support onboarding and offboarding processes — preparing documentation, coordinating induction sessions, and maintaining employee records.
· Maintain and update HR databases and personnel files, ensuring accuracy and confidentiality.
· Assist in organizing training sessions, employee engagement activities, and HR communication initiatives.
· Track attendance, paid time off, and other HR metrics for reporting and compliance purposes.
· Support payroll preparation by collecting and verifying attendance data and other required inputs.
2. Facilities Support
· Coordinate office and facilities maintenance, ensuring that equipment, workstations, and meeting rooms are in good working condition.
· Liaise with vendors and contractors for repairs, cleaning, and supply of office essentials.
· Monitor inventory levels for office supplies, stationery, and pantry items; raise requisitions as needed.
· Support site safety and security compliance, including access control and visitor management.
· Report and follow up on maintenance issues in collaboration with the Facilities team.
· Assist in planning and coordinating on-site logistics for meetings, company events, and client visits.
3. Administrative Support
· Prepare letters, memos, reports, and other documents as requested by HR or management.
· Handle incoming and outgoing correspondence, phone calls, and emails professionally.
· Maintain an efficient filing and documentation system (both digital and hardcopy).
· Contribute to continuous improvement of administrative and operational processes.
Key Competencies
· Excellent attention to detail and accuracy.
· Ability to handle confidential information discreetly.
· Strong interpersonal and problem-solving skills.
· Customer service orientation and teamwork spirit.
· Proactive and able to work under minimal supervision in a fast-paced environment.
Work Conditions
• Office-based role (with rotational shifts if required).
• May require occasional support during weekends or after-hours for facility or HR events.
If Interested, kindly share your CV to: emmanuel.amos@ubiquity.com
Deadline : 20th October,2025