Maintenance Planner - PETROSOL Platinum Energy

ROLE: MAINTENANCE PLANNER

JOB GRADE: OFFICER

JOB LEVEL: L4 N2

DEPARTMENT/DIVISION: PROJECTS AND MAINTENANCE

REPORTS TO: HAULAGE BUSINESS MANAGER

ESCALATING AUTHORITY: Escalate all complaints, grievances and issues to the HEAD, PROJECTS AND MAINTENANCE

DIRECT REPORTS: N/A

EXTERNAL & INTERNAL RELATIONSHIPS:

External:

Mechanics

Spare part dealers

Calibrators

External Regulators (EPA, NPA, etc)

Internal:

All staff members across the company

LOCATION: TEMA DEPOT

JOB SUMMARY: 

The Maintenance Planner shall ensure maximum fleet availability and reliability by planning, scheduling, and monitoring preventive and corrective maintenance activities for Bulk Road Vehicles (BRVs), coordinating with service providers, and optimising maintenance costs while maintaining safety and regulatory compliance.

KEY PERFORMANCE INDICATORS (KPIs):

1. Preventive Maintenance (PM) Compliance
2. Fleet Availability & Operational Reliability
3. Breakdown & Fault Management Efficiency
4. Spare Parts & Tyre Lifecycle Management
5. Regulatory, HSSE & OEM Compliance

JOB SPECIFICATION: 

LEADERSHIP:

Shall lead by modelling the company’s values of Service, Empathy, Leadership, Professionalism, Integrity, and Sustainability and acting as an exemplary brand ambassador so as to inspire others and to live the values and hold them accountable if they are not.

MAINTENANCE PLANNING & SCHEDULING:

1. Shall develop a 12-month preventive maintenance (PM) calendar for all Bulk Road Vehicles (BRV).
2. Shall schedule PM activities to minimise disruption to haulage operations.
3. Shall ensure all PM activities are completed on or before their due dates.

INSPECTIONS & FAULT MANAGEMENT:

1. Shall conduct before and after trip inspections on all BRVs.
2. Shall log all reported faults from drivers and haulage operations.
3. Shall track repair jobs from fault reporting through to return-to- service.

REPAIRS & SERVICE PROVIDER COORDINATION:

1. Shall liaise with service providers to prioritise and expedite repairs.
2. Shall assist in monitoring job progress to ensure timely completion and quality workmanship.
3. Shall verify that all replaced parts meet OEM operational standards.

SPARE PARTS & TYRE MANAGEMENT:

1. Shall monitor tyre usage, rotation, and replacement schedules.
2. Shall maintain a database of critical spare parts and define reorder levels.

COST CONTROL & REPORTING:

1. Shall prepare monthly maintenance cost reports against approved budgets.
2. Shall recommend cost-saving initiatives without compromising safety and reliability.
3. Shall ensure all maintenance and repair activities comply with NPA, DVLA, and OEM standards.

QUALIFICATION & EXPERIENCE:

1. A Diploma/Bachelor’s degree in Mechanical Engineering, Transport Engineering, Logistics or a related field.
2. A minimum of 3 years of experience in fleet maintenance planning, preferably within the petroleum energy industry.

KEY COMPETENCIES:

 KNOWLEDGE:

▪ Strong knowledge in of diesel engines, fuel haulage equipment and safety standards

SKILLS:

1. Attention to detail and thorough in completing tasks.
2. Ability to analyze data and generate cost estimates for consideration.
3. MS Office Suite – Word, Excel, PowerPoint and Outlook.
4. Proficiency in Maintenance Tracking systems and ERP platforms.
5. Good verbal and written communication skills.
6. Ability to work as part of a team and handle changes in the work environment and operational requirements.
7. Strong analytical and critical thinking skills.

BEHAVIOUR:

1. Must be a person of high integrity
2. Must exhibit a high sense of professionalism and confidentiality
3. Must be a passionate, proactive, and results-oriented person
4. Must be self-driven and be able to work under little or no supervision
5. Must be a very organized and highly disciplined individual
6. Must be willing to go the extra mile
7. Must be friendly but firm and able to insist on enforcing quality standards
8. Must be a field-oriented or hands-on person
9. Must have a cost-efficiency mindset.
10. Must be aligned with the PETROSOL’s values of Integrity, Empathy, Professionalism, Leadership, Service and Sustainability.

WORKING CONDITIONS:

 ▪ The role may require working irregular hours, including weekends and holidays

▪ The role involves or may require frequent movement, long hours of travel, meetings, and presentations

HOW TO APPLY

Submit your CV and application to recruitment@petrosol.com.gh

with the subject line MAINTENANCE PLANNER.

Scan the QR code or visit the link in the flyer for full job details.

Only shortlisted applicants will be contacted.