Job Description
- Act as the primary point of contact between the MD and internal/external stakeholders. Screen, manage, and prioritize all calls, emails, and correspondence.
- Calendar & Schedule Mastery: Proactively manage the MD's complex calendar-scheduling meetings, appointments, and travel. Anticipate conflicts and ensure optimal time management.
- Travel & Logistics: Arrange all aspects of travel (flights, hotels, ground transport, visas) and prepare detailed itineraries.
- Meeting Coordination: Prepare agendas, collate and distribute documents, take minutes, and ensure follow-up on action items from meetings.
- Document Preparation & Management: Draft, proofread, and format reports, presentations, letters, and memos. Maintain an efficient electronic and physical filing system.
- Confidentiality Management: Handle all sensitive information (financial, strategic, personnel) with absolute discretion and integrity.
- Provide administrative support for key projects, track progress, and ensure deadlines are met.
- Liaison & Representation: Serve as a liaison to the board of directors, senior management, and key clients. Represent the MD's office professionally.
- Coordinate company events, dinners, or team activities as requested by the MD.
- May oversee the smooth running of the MD's office, including supplies and liaison with other support staff.
- Process the MD's expenses, prepare reports, and reconcile corporate credit statements.
- Conduct research and compile data to prepare briefs for meetings, speeches, or decision-making.
Educational & Professional Requirement
Education: A Bachelor's degree in Business Administration, Secretarial Studies, Communications, or a related field is often preferred. A relevant diploma or certification (e.g., in Office Management) may be acceptable with significant experience.
HOW TO APPLY
Send Application and Cv to info@rapidlinkfinance.com