Executive Assistant - GLICO Health Insurance LTD

We are hiring: Executive Assistant to the Chief Executive Officer. 

Purpose of Job

The Executive Assistant will be responsible for providing high-level, comprehensive administrative and strategic support to the Chief Executive Officer. This role serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Executive Office.

The Executive Assistant oversees special projects, manages complex schedules, coordinates high-profile meetings, and ensures seamless operational efficiency within the executive department while upholding utmost confidentiality and professionalism.

Key Responsibilities

1. Manage an active calendar of appointments, coordinate complex travel arrangements, and complete expense reports for the Executive Office.
2. Serve as the gatekeeper and primary liaison for internal and external stakeholders, handling inquiries with diplomacy and professional discretion.
3. Draft, review, and edit high-quality correspondence, speeches, presentations, memoranda, and corporate reports on behalf of the Chief Executive Officer.
4. Plan, coordinate, and ensure the Chief Executive Officer's schedule is followed and respected, providing a "gatekeeper" and "gateway" role for direct access.
5. Coordinate Board of Directors and Board Committee meetings, including the timely preparation and distribution of agendas, board packs, and minutes.
6. Act as a bridge for smooth communication between the Chief Executive Officer's office and internal departments, demonstrating leadership to maintain credibility and trust.
7. Manage, track, and follow up on action points arising from executive management meetings and strategic corporate initiatives.
8. Conduct comprehensive research, analyse data, and compile background briefing documents to prepare the Chief Executive Officer for meetings, conferences, and media appearances.
9. Maintain an organised, secure, and confidential digital and physical filing system for executive documents, corporate records, and legal contracts.
10. Collaborate with senior management and cross-functional teams to facilitate effective decision-making and execution of strategic priorities.
11. Perform any other duties assigned by the Chief Executive Officer.

Key Performance Indicators (KPIs)

1. Timely and accurate management of the Chief Executive Officer's calendar, travel, and logistics.
2. Speed, quality, and discretion in drafting executive correspondence and board packs.
3. Level of organisational efficiency and confidentiality maintained within the Executive Office.
4. Stakeholder satisfaction with communication and professional interaction.
5. Effective tracking and timely closure of action items from executive meetings.
6. Smooth coordination of high-profile executive and board-level events.

Qualifications

1. Bachelor's degree in Business Administration, Public Relations, Communication, Social Sciences, or a related field.
2. A relevant professional certification (e.g., CIAMC, The Chartered Governance Institute (CGI), or a recognized Executive Assistant certification) or a Master's degree is a distinct advantage.
3. Experience
4. Minimum of three (3) years' experience as an Executive Assistant, Board Secretary, or high-level administrative professional, preferably within the insurance, healthcare, financial services, or corporate sector.
5. Proven track record of supporting C-Suite executives and interacting effectively with Board members and regulatory bodies.

Technical Skills

1. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
2. Strong familiarity with virtual meeting platforms (Zoom, MS Teams) and digital collaboration tools.
3. Advanced business writing, editing, and minute-taking skills.
4. Solid understanding of corporate governance, board procedures, and corporate etiquette.
5. Experience with electronic filing, document management, and data handling systems.

Competencies

1. · Exceptional organisational and multitasking skills.
2. . High level of integrity, professional discretion, and confidentiality.
3. . Strong verbal and written communication skills.
4. . Emotional intelligence, tact, and diplomatic interpersonal skills.
5. . Proactive problem-solving and critical thinking ability.
6. · Strict attention to detail.
7. . Ability to work under pressure and adapt to shifting priorities in a fast-paced environment.
8. . Customer-focused and stakeholder-oriented mindset.
9. . Team player with strong collaboration skills.

Success Profile

1. The successful candidate is a highly organised, proactive, and polished professional who anticipates the
2. Executive Office's operational needs before they arise.
3. He/She will demonstrate flawless attention to detail, handle sensitive information with the utmost
4. confidentiality, and project a professional image that aligns with GLICO Group's premium brand standards.

How To Apply

Application Period: Interested candidates should submit their CV and Cover Letter by COB on 22nd July, 2026. 

Apply Now at recruitment@glicogroup.com