Position Title | Executive Administrative Assistant |
Location | Hybrid |
Organization | Stellar Support Services - Administrative Support Consultancy |
About Us
At Stellar Support Services, we provide expert administrative and operational support for professionals, entrepreneurs, and organizations. We believe that stellar businesses deserve stellar support and that begins with a sharp, reliable, and well-equipped team.
Role Overview
We are seeking a Tech-Savvy Executive Administrative Assistant who is not just organized and efficient but also presentable, articulate, and adaptable. This role goes beyond traditional admin work. We want someone who represents our brand with excellence, communicates effectively with clients, and can assist in day-to-day operations and executive support duties.
Key Responsibilities
- Administrative support for the Stellar Support
- Services team and clients.
- Calendar & meeting management using Google Suite, Zoom, Microsoft Teams.
- Prepare minutes for internal and client-facing meetings.
- Data entry, document management, file organization.
- Use Asana or other task management platforms to track workflows.
- Basic content creation & document design using Canva (presentations, social media posts, simple reports).
- Act as a liaison between Stellar Support Services and clients maintain a polished, professional demeanour in all communications.
- Assist in business operations and be flexible to take on executive assistant/PA responsibilities as required.
Requirements
- Proficient with Google Workspace (Docs, Sheets,
Slides, Drive) - Comfortable with Zoom & Microsoft Teams
- Working knowledge of Asana or willingness to learn quickly
- Strong communication & interpersonal skills (spoken and written)
- Experience with minute-taking and summarizing key points professionally
- Proficiency in Canva or other basic design platforms
- Strong attention to detail and excellent organizational skills
- Presentable, sharp, and client-facing, you'll be part of our brand image
- Adaptive, resourceful, proactive, you don't wait to be told what to do, you see what's needed and step in.
Nice to Have
- Experience supporting founders, executives, or working in consultancy settings
- Prior PA/Executive Assistant experience
- Customer service or client-facing roles in your background
- Based in Accra? Even better if you're near Osu!
The Kind of Star We're Looking For
- You're not just an assistant; you're a problem solver.
- You love systems, structure, and making things flow smoothly.
- You're confident enough to interact with executives and approachable enough to assist a junior team member.
- You're sharp, energetic, and understand the importance of presentation - you look the part and play the part.
- You want to grow with a rising administrative support consultancy.
How to Apply
Send your CV, portfolio (if applicable, especially for Canva work) to our email - stellarvipservices@gmail.com