Job Purpose
The front office assistant is the first point of contact for visitors and callers, providing essential administrative and customer service support. Greet guests, answer phones, manage schedules, and handle various clerical tasks to ensure smooth office operations and a positive first impression.
Key Responsibilities
- Manage the front desk and receive visitors.
- Handle phone calls and direct them appropriately.
- Maintain office supplies and provide administrative support.
- Schedule appointments and assist with office communications.
- Maintain records, documentation, and filing systems.
Skills & Experience
Communication Skills: Excellent verbal and written communication skills are essential for interacting with visitors, answering phones, and communicating with colleagues.
Organizational Skills: The ability to manage multiple tasks, prioritize effectively, and maintain a well- organized workspace.
Customer Service Skills: Providing friendly, helpful, and efficient service to visitors and callers.
Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Problem-Solving Skills: The ability to address issues and find solutions to ensure smooth office operations.
Interpersonal Skills: The ability to build rapport with visitors and colleagues.
Time Management Skills: Managing time effectively to handle multiple tasks and meet deadlines.
Attention to Detail: Ensuring accuracy in all tasks, from data entry to record keeping
Qualification and experience: Bachelors Degree in Business Administration with 2 - 3 years experience
How To Apply
Send Your CV & Cover Letter To Email: jobs@echtsolutionsgh.com