JOB PURPOSE
The Administrative Assistant will provide essential administrative and technical support to the architectural team, ensuring smooth daily operations in the office and on-site. This role combines clerical, logistical, and light technical responsibilities suited for a hardworking, organized, and practically skilled individual who is pursuing or has completed an architectural education.
The role requires someone who can multitask effectively, handle basic field and office duties, assist with physical tasks (such as moving materials or setting up presentation equipment), and support documentation, scheduling, and communication.
MAJORACTIVITIES
Key Performance Areas
• Office Administration
• Documentation and Filing Fieldwork and Logistics Support
• Logistics Support
• Client and Supplier Coordination
• Technical Assistance and Data Entry
• Team and Workspace Support
Key Responsibilities
a) Provide day-to-day administrative support including scheduling meetings, preparing documents, and maintaining records.
b) Assist with the preparation of architectural drawings, reports, and presentations.
c) Manage inventory of office and studio supplies; coordinate orders and deliveries.
d) Support project teams during site visits — including logistics, photography, measurements, and note-taking.
e) Assist with lifting, organizing, and setting up equipment, models, or exhibition materials.
f) Maintain an organized filing system (digital and physical) for project documents and drawings. Handle basic correspondence with clients, contractors, and vendors under supervision.
g) Support procurement and delivery coordination for project materials.
h) Ensure smooth operation of the workspace — cleanliness, orderliness, and readiness for visitors or presentations.
i) Support the project team in research, data entry, and report formatting.
j) Perform other administrative or practical duties as assigned by the supervisor.
QUALIFICATIONSREQUIRED
EXPERIENCE/EDUCATION:
a) A Degree/Diploma in Administration or any related field.
b) 1–2 years of experience in administrative or project support roles preferred.
c) Familiarity with basic architectural terminology, tools, and workflow is an advantage.
d) Must be physically able to lift moderate-weight items (e.g., models, materials, equipment).
Knowledge, Skills and Behaviours
a) Hardworking, proactive, and reliable with a strong sense of responsibility.
b) Good organizational and time management skills.
c) Excellent communication and interpersonal skills.
d) Basic computer literacy: MS Office (Word, Excel, PowerPoint); AutoCAD or Revit knowledge is a plus.
e) Detail-oriented with a positive, can-do attitude.
f) Ability to work independently and as part of a small, dynamic team.
g) Professional appearance and conduct at all times.
HowtoApply:
CV to: mitchelle.Erhabor@hrfocusafrica.com
Cc: Richmond.yeboah@hrfocusafrica.com