Job Vacancy for Front Desk Secretary

VACANCY: FRONT DESK SECRETARY

Location: East Legon, Accra

A reputable Law Firm at East Legon is seeking to employ a Front Desk Secretary to join its team. The ideal candidate must be professional, organised, and able to work in a fast-paced legal environment.

Key Responsibilities

1. Typing, formatting, and filing court processes and legal documents.
2. Assisting lawyers with the preparation and printing of affidavits, motions, letters, and other correspondence.
3. Liaising with court registry staff.
4. Keeping a detailed record of court dates, deadlines, and follow-up actions.
5. Managing incoming and outgoing legal documents.
6. Receiving visitors and answering phone calls in a professional and courteous manner.
7. Managing appointments and maintaining an updated calendar for lawyers.
8. Handling emails and correspondence on behalf of the firm.
9. Organising and maintaining physical and electronic files.
10. Ensuring smooth day-to-day office operations and maintaining office supplies.
11. Assisting management with basic administrative tasks and errands.
12. Coordinating with messengers for court or delivery duties.
13. Maintaining confidentiality of all client information.
14. Supporting lawyers and staff with any additional tasks assigned.

Qualifications

1. HND / Diploma / Degree in Secretaryship, Administration, or related field.
2. Strong typing and computer skills (Microsoft Office required).
3. Excellent communication and organisational skills.
4. Ability to work under pressure and meet deadlines.
5. Must be professional, punctual, and reliable.

How to Apply

Qualified applicants should send their CV and application letter to mariabiney@outlook.com.