Personal Assistant - Food Pharmacy Ghana

Job Title: Personal Assistant to Chief Executive Officer

Company Description

Food Pharmacy Ghana Ltd., a Health and Wellness Center based in Ghana, is an organization dedicated to helping individuals adopt healthier lifestyles by educating them on the root causes, prevention and management of lifestyle-related conditions such as diabetes, high cholesterol, hypertension, stroke, and certain cancers.

Food Pharmacy believes that food is medicine and aims to help individuals look better, feel better, and live a healthier lifestyle.

Job Description: PA to CEO

Reports to: C.E.O.

Hours of work: 8:30am – 5:00pm (8.5Hrs)

Working Days: Monday to Saturday

Location: Kokomlemle-Accra

Job purpose 

We are looking for a diligent individual who can support the CEO with diary management, meeting preparation, relationship management, event planning and attendance, and travel. 

Job Duties

1. Support and develop key internal and external stakeholder relationships.
2. Liaison between the Backoffice and the Front Office
3. Manage and maintain the CEO’s diary and ensure that the CEO is fully prepared for all meetings and engagements with relevant briefing notes.
4. Manage CEO’s travel, balancing cost and time efficiency as well as processing expenses.
5. Conduct regular diary meetings with the CEO to discuss upcoming engagements and invitations and all other requests for the CEO’s time.
6. Responding to invites and making necessary arrangements.
7. Work on delegated projects and research as directed to support the CEO in their meeting preparation.
8. Schedule meetings
9. Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
10. Undertake desktop research as necessary to support the CEO’s preparation for meetings and presentations
11. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
12. Handle confidential information; organize and maintain files.
13. In the absence of the CEO, prepare correspondence on their behalf.
14. Meet and greet CEO’s guests and ensure they are looked after
15. Ensure all management/ staff meetings are coordinated.

 

Requirements; Skills & Attributes

1. Must have a minimum of a Bachelors Degree
2. Minimum 3 years experience of working as a Personal or Executive Assistant.
3. Strong English literacy and verbal reasoning
4. Admin Experience
5. Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
6. Must have a valid drivers License
7. Must have a valid passport
8. Strong planning and organizational skills, able to adapt and respond to the unexpected
9. Confident, proactive, self-motivated and organized approach
10. Proven track record in building relationships with multiple stakeholders
11. Reliable, responsive, discrete, confidential and diplomatic.
12. Calm under pressure of short deadlines and unexpected change of plans.
13. Comfortable in a fast-paced environment with multiple tasks and projects at hand.
14. Ability to structure own time and create transparent approach to workflow management.
15. Problem-solving

Please forward your CV to recruit@foodpharmacygh.com