Personal Assistant - CleanEats Company Limited

Job Title: Personal Assistant to the CEO

Location: Tema Community 11

Reports To: Chief Executive Officer (CEO)

Position Type: Full Time

Job Summary

Cleaneats Limited is seeking a highly organized, proactive, and resourceful Personal Assistant to the CEO to provide comprehensive administrative and personal support. This individual will serve as a key liaison between the CEO and internal/external stakeholders, manage the CEO’s calendar, handle confidential information, assist in financial and marketing tasks, and coordinate logistics for both professional and personal matters.

Key Responsibilities:

Calendar & Communication Management

• Manage and maintain the CEO’s schedule, including meetings, appointments, and travel arrangements.
• Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring professional and timely communication.

Administrative & Executive Support

• Prepare reports, presentations, correspondence, and other documents as requested.
• Organize and coordinate meetings including agenda preparation, material collation, and taking minutes.

Financial & Office Support

• Assist with internal auditing, bookkeeping, invoicing, budgeting, forecasting, and expense tracking.
• Maintain financial records in an organized and confidential manner.

Personal Assistance

• Perform personal errands such as shopping, picking up dry cleaning, and overseeing other personal tasks.
• Coordinate with service providers and contractors for home maintenance and other personal services.

Travel & Event Coordination

• Book flights, hotels, and transportation for both business and personal trips, ensuring seamless logistics.
• Assist with planning and organizing events, from business functions to private gatherings.

Marketing & Social Media Support

• Collaborate with the marketing team to develop and implement social media strategies that enhance Cleaneats’ online presence.

• Analyze social media performance and provide regular reports on engagement and metrics.

Research & Project Management

• Conduct research and compile data to support strategic planning and decision-making.

• Assist with and manage special projects assigned by the CEO, ensuring deadlines and quality standards are met.

General Support

• Handle sensitive information with utmost confidentiality and discretion.
• Carry out any other task or duty as assigned by the CEO.

Qualifications & Documents

1. Bachelor's degree in Business Administration, Management, or Food related field preferred. 
2.  Proven experience in a similar executive/personal assistant role. 
3. Strong organizational, communication, and interpersonal skills.
4. Proficiency in Microsoft Office Suite and digital communication tools.
5. Ability to multitask, prioritize tasks, and meet deadlines. 
6. High level of discretion and professionalism. 
7. Flexible, dependable, and willing to take initiative.

Application Process

Application Process: Interested candidates should submit their resume, cover letter, and references to hr@cleaneatsgh.com with the subject line " Personal Assistant to the CEO – [Your Name]".

 Applications will be reviewed on a rolling basis until the position is filled.