Invoicing Officer - Fides Group

 

INVOICING OFFICER WANTED

Join a dynamic team that's constantly challenging the status quo.

ROLE OVERVIEW

We are seeking a detail-oriented and highly organized Invoice Officer to manage the preparation, processing, and monitoring of invoices to ensure accuracy, compliance, and timely billing. The successful candidate will play a key role in supporting the Finance and Procurement Department by maintaining proper documentation, resolving discrepancies, and ensuring efficient invoicing operations

KEY RESPONSIBILITIES

1. Prepare, generate, and issue accurate invoices to clients in line with approved rates, contracts, and supporting documents.
2. Ensure all invoices are raised promptly and in accordance with company policies and timelines.
3. Verify billing information, including quantities, rates, discounts, and tax (VAT/WHT) where applicable.
4. Maintain proper records of issued invoices and supporting documentation for audit and reference purposes.
5. Follow up with internal departments to resolve billing discrepancies and ensure correct invoices.
6. Support the accounts receivable function by providing invoice schedules and assisting with collections follow-ups when required.
7. Reconcile issued invoices with receipts and customer statements to ensure accuracy and completeness.
8. Respond to client inquiries related to invoices, billing adjustments, and account statements.
9. Assist in month-end closing activities by ensuring all billable transactions are invoiced.
10. Ensure compliance with statutory and regulatory requirements related to invoicing and taxation.

QUALIFICATIONS & EXPERIENCE:

1. Degree in accounting, Finance, Business Administration, or a related field.
2. Minimum of 2 years' relevant experience in invoicing, accounting, or finance.
3. Proficiency in Microsoft Office Suite, particularly Excel.
4. Experience with accounting or ERP software will be an advantage.
5. Strong attention to detail and high level of accuracy.
6. Good numerical and analytical skills.
7. Strong organizational and time management abilities.
8. Effective communication and interpersonal skills.
9. Ability to work under pressure and meet deadlines.

HOW TO APPLY

Interested candidates should send their resume and

cover letter to careers@fidesgroupgh.com