Job Description
Job Title: Procurement Officer
Location: Aboadze-Takoradi
Department: Commercial and Compliance
Unit: Commercial
Directly Reports To: Head Commercial and
Compliance
Indirectly
Report To: Facility Manger
Summary of Responsibilities
The Procurement Officer is responsible for the efficient sourcing, procurement, and contract management of
goods and services in alignment with company policies and departmental budgets. The role involves planning
procurement activities, evaluating suppliers, negotiating contracts, and ensuring cost-effective purchasing
while maintaining quality and compliance with regulatory standards.
Duties and Responsibilities
1. Prepare the annual procurement plan to support the approved annual Operations and Maintenance
(O&M)
2. Lead the procurement section to liaise with different departments, prepare and procure the required
goods and services in line with the Company policies and procedures.
3. Lead the procurement team effort in completing tasks as required to enable plant performance targets
to be attained.
4. Enforce the company’s procurement guidelines achieving the best value for money within the
specified time frame.
5. Ensure that approved purchases are high quality and cost-effective.
6. Conduct due diligence on all new suppliers. Undertake vendor registration and update the vendor
register semi-annually.
7. Keep track of purchase history and other important data.
8. Lead the effort in the process of declaring, surveying, and disposal of obsolete and disused goods,
parts equipment, and company minor fixed assets.
9. Liaise with the Finance Department to ensure that the vendor’s payment is made per the contract
terms and avoid a penalty for overdue invoices.
10. Ascertain that any items to be shipped via air freight have management’s knowledge and approval.
Make every attempt to place purchase orders in a timely fashion that will eliminate the need for costly
shipment methods.
11. Coordinate and follow up the Customs clearance activities.
12. Prepare monthly procurement report on departmental requisition, cost, RFQs, freight payments,
invoices delivery dates, etc.
13. Coordinate identification of items, vetting and verification of vendors, comparison of quotations and
recommending for final approval to upper management all annual rate contracts.
14. Quantify annual plant service contract requirements, conduct bidding process, recommend to
management successful bidder, and liaise between the Company and the Service Contractor during
contract period within the terms of the contract.
15. Portray the position of Procurement and Contract Officer in a positive and professional manner.
16. Discharge all assigned duties to meet deadlines and targets.
17. Perform other duties that may be assigned by the Financial Controller or Facility Manager to effectively
support the organization.
18. The list is not exhaustive and additional responsibilities may be undertaken, dependent upon the
business needs.
Qualification And Experience Required
• Bachelors’ Degree in Procurement and Logistics or an HND in Purchasing & Supply.
• Minimum of Five (5) years relevant working experience in a similar role
• Demonstrable experience in contract administration, procurement and supply chain
• Proven experience in sourcing and evaluation of suppliers, stock reconciliation, stock management
and stock cyclic count.
Knowledge and Skills Required
• Prioritization and planning – Ability to prioritize and plan effectively.
• Good working knowledge of accounting practices and professionalism.
• Ability to collaborate well with others. Must be able to deal with colleagues, supervisors, vendors
and stakeholders in a respective manner.
• Risk Assessment, Analysis and Management - Assess, analyse and manage risk using appropriate
frameworks, professional judgment and scepticism for effective business management.
• Communication skills - Verbal and written reports. Ability to develop well organized reports,
minutes, letters, minutes, memos, policies, etc.
• Excellent time management and organizational skills. Ability to multitask and attend to complex
calendars and workload.
• Ability to work independently with little or no supervision and under pressure.
• Customer service skills and responsive attitude to both internal and external customers.
• Keen attention to detail and due diligence in completing all tasks.
• Reliability & Dependability - Consistently perform at high level; manages time and workload
effectively to meet responsibility.
• Judgement & Decision Making – Ability to investigate situations and give good judgement. Ability to
make thoughtful, well-reasoned decisions and exercises good judgement of situations. Must be
resourceful and creative in solving complex problems that arise daily.
• Leadership Skills- Ability to lead a team and champion policies in an effective manner.
• Analytical & Critical Thinking Skills
• Problem Solving Skills
• Initiative, Flexibility & Creativity
• Confidentiality & Discretion
How To Apply
Submit your Curriculum Vitae, Certificates and Cover Letter to the email address recruitment@aelgh.com
latest by COB day Friday 19th June 2026. The email subject should indicate the role you are applying for