The Property Management Executive provides day-to-day coordination and administrative support across managed properties. This role works closely with on-site Property Managers/Facility Managers to ensure timely communication, accurate reporting, smooth issue escalation, and proper documentation for handovers, takeovers, and inventories. The role also supports landlord and tenant communications, tracks job cards, and verifies snag lists to maintain service standards.

Responsibilities

Coordination and Operations Support

• Coordinate with on-site Property Managers/Facility Managers to monitor daily operations and service delivery.
• Track maintenance requests and ensure job cards are raised, assigned, followed up, and closed within agreed timelines.
• Escalate job cards and unresolved issues to the relevant internal team or vendors, and provide regular status updates.
• Follow up on contractor appointments, access arrangements, and completion confirmations.

Landlord and Tenant Communication

• Serve as a key point of contact for landlords and tenants for updates, approvals, and routine queries.
• Draft and send professional email communications, notices, and updates on maintenance and property matters.
• Maintain clear records of correspondence, approvals, and resolutions.

Reporting and Administration

• Prepare weekly/monthly property reports (job card status, outstanding issues, service performance, and key risks).
• Compile team updates for internal meetings and management reviews.
• Maintain property files (digital and physical) including leases, correspondence, vendor records, and reports.
• Ensure documentation is complete, accurate, and properly stored.

Snag List and Quality Verification

• Coordinate snag list creation and verification with on-site teams after fit-outs, maintenance works, or new acquisitions.
• Confirm snag items are resolved and properly signed off before handover or closure.
• Maintain snag trackers and communicate progress to stakeholders.

Handover/Takeover and Inventory Management

• Prepare handover and takeover documentation for new properties, tenant move-ins/outs, and landlord transitions.
• Coordinate inventory checks, condition reports, and key/remote access tracking.
• Support move-in/move-out processes by confirming utilities status, meter readings, photos, and sign-off documents.

Deliverables

• Job card turnaround time and closure rate.
• Accuracy and timeliness of reports and documentation.
• Responsiveness and quality of landlord/tenant communications.
• Snag resolution rate prior to handover.
• Compliance with internal filing and documentation standards.

Requirements

Required Skills and Competencies

• Strong coordination skills with excellent follow-up and attention to detail.
• Clear written communication (email etiquette and professional reporting).
• Ability to prioritize multiple tasks and manage deadlines.
• Strong documentation and record-keeping discipline.
• Basic understanding of property maintenance, facilities coordination, and service workflows.
• Professional client-handling skills and conflict management.

Qualifications and Experience

• Diploma or Bachelor’s degree in Real Estate, Facilities Management, Business Administration, or related field.
• 2+ years’ experience in property management administration, facilities coordination, or a similar role.
• Proficiency in MS Office (Word, Excel, Outlook); experience with property management systems is an advantage.

Akka Kappa is seeking a detail-oriented and commercially astute Quantity Surveyor to support accurate cost planning, tender documentation, and financial control across construction consultancy projects. The role is responsible for preparing Bills of Quantities, developing estimates and budgets, monitoring project costs, managing subcontractor payments, and supporting contract administration—ensuring projects remain financially disciplined, compliant, and aligned with client expectations.

Responsibilities

1. Planning & Programme Support

• Develop construction programmes under the guidance of the Design Office Coordinator to meet customer expectations and performance targets.
• Provide weekly project progress updates in consultation with Project Managers.
• Agree on project baselines with Project Managers and obtain approval from the Technical Director.
• Input final cost allocations into the construction programme.
• Prepare method statements for prospective projects.
• Identify project risks with Project Managers and escalate key concerns to management.
• Monitor adherence to schedules and milestones; report deviations with proposed solutions.

2. Tender & Control Documentation

• Prepare tender and contract documentation, including Bills of Quantities (BOQs).
• Draft and compile BOQs for all assigned projects.
• Ensure compliance with legal, regulatory, and industry standards.
• Maintain clear records of financial transactions, correspondence, and project documentation.
• Prepare supporting documentation for audits, internal reviews, and project assessments when required.

3. Estimates, Budgets & Tenders

• Develop project estimates and prepare tenders for proposed works.
• Create early-stage budgets and cost plans for new and ongoing projects.

4. Cost Monitoring & Financial Control

• Monitor construction costs by comparing site cost data against approved budgets.
• Track and analyse costs to improve future pricing accuracy and forecasting.
• Conduct routine financial reviews, cost reports, and variance tracking for projects.
• Provide cost-effective recommendations and value engineering options where applicable.

5. Subcontract Administration & Procurement Support

• Draft and formalise subcontract agreements with subcontractors.
• Support procurement processes, including contractor and supplier appointment documentation.
• Review monthly subcontract certificates and recommend payments for approval by the Technical Director.
• Maintain and update payment registers for subcontractors.
• Ensure compliance with contract requirements and resolve discrepancies proactively.

6. Work Valuation, Variations & Final Accounts

• Value completed works and review interim payment applications from contractors and subcontractors.
• Evaluate variations and agree on final accounts for completed projects.

7. Contract Awareness & Best Practice

• Ensure continuous awareness and understanding of current building contracts, procedures, and practices relevant to project delivery.

8. Plant Usage Recording & Cost Control Support

• Record and track usage of contractor-hired plant.
• Process progress payments, variations, and claims accurately and within timelines.

9. Daily Diary & Day Works Documentation

• Assist contractors with implementing and reviewing weekly Daily Diary records.
• Document day works performed by labour-only subcontractors and support verification for claims/payment purposes.

Requirements

Education & Experience

• Degree in Quantity Surveying, Construction Technology, Building Economics, or a related field.
• Relevant experience in cost planning, BOQs, tendering, and construction cost control (consultancy or contractor background is an advantage).
• Practical understanding of contract administration, valuation, and variations.

Technical Skills

• Strong BOQ preparation, estimating, and cost reporting skills.
• Proficiency in QS tools and Microsoft Excel.
• Strong documentation skills (tender packages, payment certificates, registers).
• Working knowledge of construction contracts and procurement processes.

Core Competencies

• High attention to detail and strong numerical accuracy.
• Strong planning, prioritisation, and deadline discipline.
• Clear communication skills for working with site teams, subcontractors, and management.
• Ability to identify cost risks early and propose solutions.

Personal Attributes

• Professional, reliable, and accountable.
• Proactive and confident working in a fast-paced environment.
• Strong integrity and discretion when handling financial and client/project information.

Nice-to-Have

• Experience with value engineering and cost optimisation methods.
• Exposure to audits, project reviews, or ISO-style documentation practices.
• Familiarity with Ghana construction market pricing and supplier ecosystem.

Station Manager Career Opportunities in the Downstream Oil & Gas Industry

Please see the "person specifications" below. Preference will be given to candidates who have relevant experience within the oil & gas industry - do note that our retail operations are based in Takoradi, Kumasi and Accra, and you may be posted to any of these locations.

JOB OVERVIEW & PURPOSE

To ensure efficient day to day running and

management of a filling/service station including record keeping and safety

matters. The Station Manager also supports product sales at the filling/service

station via winning customers off forecourt and also ensures continued sales at

the station through excellent customer service to all visiting customers. He/she

ensures that the station exceeds both company and regulatory standards, while

making sure that all station assets in his/her control and managed and/or

maintained well to deliver the expected return on investment. The station

manager with the station team through the foregoing deliver significant

reputational and financial value to the company.

PERSON’S QUALIFICATIONS & EXPERIENCE

 1.     Good university 1st degree.

2.     1 - 2 year cognate work experience – downstream sales and marketing role

will be preferable.

3.     MS Excel proficient. 

ROLE COMPETENCIES & SKILLS

 1.     Business Acumen

2.     Report Writing

3.     Work requires professional written and verbal communication skills

4.     Acts with Integrity

5.     Networking, Interpersonal and relationship building skills

6.     Analytical Thinking

7.     Self-development and Personal Credibility

8.     Teamwork

9.     Customer Value Creation

10. Product and Technical Knowledge

11. Downstream industry knowledge

12. Attention to Detail

13. Basic principles of Accounting

14. Business Performance Monitoring

SUBMIT APPLICATION HERE